Strategic Assistant to the Deputy Regional Director

1 month ago

Nairobi, Kenya Church of Jesus Christ of Later Days Saints Full time

JOB SUMMARY

Reporting to the Deputy Regional Director, you will engage daily with WRI Africa’s DRD, the Africa Executive Team, the Africa Regional Leadership, Africa staff and high-level officials across the continent, giving you insight into WRI Africa’s portfolio of programmatic work and engagement. You will report directly to the DRD. You will be responsible for overall coordination of the DRD’s daily activities. This will include day to day management of projects, communications, prioritizing scheduling, presentations, publications, and publicity. It will also involve coordinating the meetings and communication across several governance, leadership, and management units chaired by the DRDWhat will you need:Education: You have completed a bachelor’s degree in management, development studies, or any other relevant disciplineExperience: You have a minimum 6 years of full-time relevant work experience in project management, including budgeting, and project planning, preferably in a non-profit international development settingHave worked with senior executives and can demonstrate the ability to synthesize complex topics into actionable and decision ready analysis fit for that audience and then cascade decisions for actionStrong writing skills, and competency in basic analysis, able to synthesize complex data and information, and to communicate in accessible waysHave a track record of organization and time management skills, with experience managing several projects at different stages simultaneouslyHave experience developing workplans including breaking down complex projects into tasks, processes and timelinesHave experience developing meeting agendas, tracking and developing materials, chairing meetings and organizing eventsHave experience working with political, social and corporate stakeholders, and in stakeholder engagement with demonstrated skills in diplomacyAbility to be strongly self-directed, and proactive, anticipating needs before they arise and developing solutions quickly to support decision-makingGood understanding of technical, policy and equity issues related to sustainable development, with focus on Africa, or the desire to develop such understandingHigh proficiency in Excel, Power Point, and other relevant software toolsLanguages: Proficiency in verbal and written EnglishRequirements: Existing work authorization is required where this position. WRI is unable to authorize visa work authorization

RESPONSIBILITIES

Administrative Support (40%):Organize and manage a high-paced and demanding business diary, scheduling and arranging meetings, and regularly updating the DRD to cover urgent incoming requestsManage a fast-flowing email inbox, bringing urgent issues and those requiring action to the attention of the DRDOversee the preparation, checking, and editing of communication, correspondence, and relevant documentsManage meeting, event, or email follow up, helping the DRD to record, organize, and prioritize action itemsOrganize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itinerariesProcess travel and expense claims as per institutional policy.Help with special administrative projects as assigned. This may include data gathering, fact-checking, record keeping, convening partners or staff members, to assist in decision-makingDevelop workplans and timelines with key milestones as well as basic budget tracking for special projectsManage special administrative project close-outs including after-action reviews and lessons learnedCoordination Support (30%):Coordinate regular meetings of the DRD's direct reports, supporting on agenda setting, note taking, documentation of action items, and follow upsCoordinate regular meetings chaired by the DRD, including meetings of the Africa Executive, the Africa Regional Leadership, the Country Representatives, and other Senior Management bodiesCoordinate scheduling with Global Teams and with Governance Bodies on behalf of the DRDSupport the DRD in senior Africa and Global meetings through agenda setting, detailed note taking, synthesizing actions and agreements, and pro-actively ensuring that requisite actions are takenWork with other Development & Engagement specialists to coordinate DRD’s participation in and preparation for external meetings, such as donor meetings, partner meetings, government engagements or other eventsManage coordination of regular key institutional workflows and processes involving the DRD, such as: flexible funding allocations, committee meetings, proposal development processes, large proposal reviews, partnership agreement review, and othersLiaise with the Communications & Engagement team and related WRI Africa programs to coordinate DRD activity at COP28, Africa Climate Week, Africa Climate Summit, and other diplomatic eventsStrategic Support (30%):Applying in-depth professional knowledge and expertise to support the DRD in institutional strategic planning activities and decision-makingSupport the DRD in coordinating and overseeing large, often cross-functional and organization-wide projects such as strategy retreats and strategy reviewSupport the DRD in convening annual strategy retreats and leadership retreats, including support on agenda setting, coordination, and materials preparationWork with the DRD, Regional Leadership, and Country Senior Management Teams to facilitate regular review and revision of regional and country strategies, including the solicitation of internal and external feedbackSupport the Africa Executive Leadership in the institution-wide annual planning and annual reporting exercises, communicating trends and patterns in data to assist in decision-makingCarry out special strategic management projects to support solving complex problems

REQUIRED SKILLS

Strategizing, Decision making, Ability to coordinate, Collaboration, Meeting management, Planning

REQUIRED EDUCATION

Bachelor's degree

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