Office Manager at Savannah Informatics

1 month ago

Nairobi, Kenya Savannah Informatics Full time

Savannah Informatics Limited (Savannah), is a clinician-led health informatics company delivering innovative and interoperable healthcare solutions to improve access to affordable quality healthcare. Savannah is privately owned and has an established footprint and operating base in Kenya with over 140 employees, majority of whom are informatics professionals.
Summary

We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.
To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Responsibilities 

Organizing meetings, managing the meeting rooms
Booking transport and accommodation for staff
Support the People & Talent department in organising all in-house and off-site company events and conferences
Managing the supplier database and KYC records and updating them as needed
Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office
Supervising and monitoring the work of the office assistant and cleaners
Implementing, maintaining and recommending procedures/office administrative systems
Ensuring fire, health and safety policies are up to date and that the office is compliant
Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements
Attending meetings with senior management (directors) and taking minutes
Assisting the organisation's HR and finance functions by keeping personnel records up to date, and managing records
Dealing with correspondence, complaints and queries about the office
Preparing letters, presentations and reports as requested by the lead supervisor
Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.
Ensuring that the office is neat, tidy and organised and planning the cleaning schedule as needed

Requirement

Open to graduates from all degree disciplines

Skills

​Strong administrative skills and an aptitude for using IT software
Commercial and financial awareness
Meticulous attention to detail
Interpersonal skills
Influencing skills
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy

Experience (good to have)

Strong administrative skills and an aptitude for using IT software
Commercial and financial awareness
Meticulous attention to detail
Interpersonal skills
Influencing skills
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy.

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