Head of Programmes at Cooperazione Internazionale

4 weeks ago

Nairobi, Kenya Cooperazione Internazionale Full time

Since 2020, COOPI Cooperazione Internazionale has established the East Africa Regional office based in Nairobi with the purpose to monitor and support 5 country missions within the region: Kenya, Somalia, Ethiopia, Sudan and Malawi. The East Africa regional office is part of the wider decentralization process that took place in COOPI since few years. This decentralization process is aimed to ensure the closer HQ presence and to build stronger relationships with potential partners and donors.

Role
The Head of Programmes (HoP) is the focal point for COOPI programs in Somalia. He/she will be responsible for defining programs, drafting intermediate and final project narratives and budgets. He/she will manage the supervision, monitoring and coordination of ongoing projects and support the Head of Mission in relations with donors and partners. He/she will report directly to the Head of Mission.
Main responsibilities

Project Development

Lead the definition and implementation of the country program strategy, with the support of the HoM, Project Managers and MEAL team
Review priorities and strategies of main institutional donors and propose the submission of project proposals according to COOPI’s expertise and geographical presence
Lead the development of new project proposals (current donors include ECHO, EU, AICS, DAFT/ACNP, SDC, OCHA-SHF and various UN Agencies)
Review priorities and evidence from ongoing and closed grants
Collaborate with Country Admin and Logistics Manager for logistical and financial requirements

External coordination

Meet regularly with donors and partners, consolidating the position of COOPI in the country
Engage new potential donors and partners, working closely with the HoM and Project Managers
Manage donors visits, liaising with the HoM and Project Managers
Represent COOPI in relevant fora and ensure institutional positioning of the Organization in the Country

Monitoring & Evaluation, Accountability and Learning (MEAL)

Approve M&E plans for projects in alignment to planning documents and to Logical Frameworks
Provide required inputs for the development of data collection tools, questionnaires, surveys, as required by the projects
Provide quality assurance of M&E reports (e.g. surveys, Monitoring Reports, PDM)
Use collected data/lesson learnt to enhance internal learning with the HoM and Project Managers for proposal development
Use M&E data, innovation and evidence collected in the on-going and past projects for engaging new donors and partners
Ensure linkages and learning among technical advisors
Carry out field monitoring missions in the areas of interventions
Ensure the financial monitoring of the projects and monitor the respect of COOPI’s and donor’s procedures.

 Project Reporting

Ensure a final review of all project narrative reports (interim, quarterly and final)
Ensure the submission of reports according to internal and external submission deadline
Ensure that sources of verification of accomplished activities are meet quality standards and are available

Human Resources Management

Identify HR needs in the framework of existing and/or new programmes
Provide essential inputs to the definition of ToR and Job descriptions for programme staff members
Participate in the recruitment process for projects staff upon request of the Head of Mission and Project Managers and HQ support the recruitment process of national staff
Support the definition of HR plan for new approved programmes
Provide continuous training on the job and capacity development, including mentorship and coaching, of staff assigned under the humanitarian programmes
Provide evaluation of performance of staff members, as required by COOPI’s HR Manual.

Communication and visibility

Support for the production and distribution of communication and visibility tools and products for COOPI in Somalia
Gathering the necessary data and information in collaboration with the field teams to produce communication products.

 Requirements

Essentials

University master’s degree in relevant subject (post graduate degree required)
A minimum of 5 years of work experience in project formulation, implementation and coordination with an International NGOs
Experience in working with different Donors (ECHO, EU, AICS, DAFT/ACNP, SDC, OCHA-SHF and various UN Agencies)
Good knowledge of humanitarian standards and principles
Excellent report and proposal writing skills in English
Proactive aptitude in terms of planning and coordination with different bodies, institutions and reference points
Target oriented and problem-solving aptitude
Strong managerial skills
Good leadership skills, aimed at managing and motivating a team
Positive ability to bear stressful and complicated situations
Diplomatic and confidentiality skills
Advanced IT skills
Embrace COOPI’s vision and mission.

Desired

Previous experience in Somalia or the East Africa region is an asset
Knowledge of Italian is a plus

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