Senior Program Assistant at PATH

1 month ago

Nairobi, Kenya PATH Full time

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children.
Responsibilities:

Assist one or more CVIA teams with correspondence containing complex and confidential communications to internal and external stakeholders. Where appropriate, draft responses or triage queries or issues to other team members for response. Ensure timely flow of information and materials.
Provide administrative support in the proofreading, formatting, and document management of proposals, reports, work plans, and other documents. Create and review timelines for key documents with multiple collaborators. Compile reference lists for manuscripts and other externally facing documents.
Organize and collate project information to support development of project reports to funders and facilitate report submission according to funder requirements.
Coordinate and manage travel arrangements for team members.
Assist team finance representative with administrative tasks as requested.
Assist with completion of administrative forms as required, including travel forms, check requests, meal conference forms, etc.
Manage scheduling and planning of meetings, including compiling and organizing relevant background materials, assist with drafting and distributing agendas and minutes, and monitoring follow-up activities such as decisions, action items and other tasks as requested.
Ensure that logistics for meetings, workshops, and other events are arranged. This includes preparing meeting materials, arranging web conferences using appropriate platforms, making catering arrangements, making room reservations, maintaining participant lists, and assisting with guest arrangements.
Ensure that project team communication and information systems, including SharePoint, BOX, Smartsheet, and any other electronic and paper filing systems, are in place and are regularly maintained. Serve as the primary point of contact to assist team members with filing and locating key project documents.
Assist team members with support in using various software. Liaise with Information Technology department to resolve hardware and software problems.
Serve as member of the CVIA’s administrative team to ensure smooth coordination of team schedule and project activities among the different offices. Provide back up for other CVIA Program Assistants.

Required skills and experience:

Bachelor's degree plus a minimum of two years of administrative experience required; or an
Associate’s degree and four years of administrative experience.
Articulate communicator, excellent oral and written communication skills in English and French (preferred).
Demonstrated history of being proactive and ability to work independently.
Proficiency in the application of Microsoft Office Suite with an emphasis on proficiency in
Outlook, Word, PowerPoint and Excel. Experience with Smartsheet preferred (training provided).
Proven ability to learn and help others use new software.
Proven success drafting, proofreading, and editing documents.
Attention to detail.
Demonstrated ability to work effectively in a multi-site organization and a team-based structure.
Proven effectiveness prioritizing competing demands and remaining flexible and adaptable with changing priorities.
Experience with or willingness to learn science-related terminology and concepts related to immunology and vaccines.
Strong interpersonal and organizational skills.
Cover letter required.
Must have legal authorization to work in Ghana or Kenya.

  • Senior Program Assistant at PATH

    1 month ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. Responsibilities: Assist one or more CVIA teams with correspondence containing complex and confidential communications to internal and external stakeholders. Where appropriate, draft responses or triage...

  • Director: Program Quality and Business Development at PATH

    2 weeks ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children Key responsibilities: Program Quality: Support project leadership with the implementation of PATH’s QA/QI approach, focusing on -time and on-budget achievement of interim and final project...

  • Administrative Assistant- Kenya Country Director's Office at PATH

    1 month ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. Responsibilities Administrative Support - 50% Support with executing HUB meetings, coordinate virtual meetings with staff, support communication during meetings, and share information to promote...

  • Junior Graphic Designer at PATH

    5 days ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Administrative Assistant- Kenya Country Director's Office at PATH

    1 month ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children.ResponsibilitiesAdministrative Support - 50% Support with executing HUB meetings, coordinate virtual meetings with staff, support communication during meetings, and share information to promote learning. Support...

  • Senior Program Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children.Responsibilities:Assist one or more CVIA teams with correspondence containing complex and confidential communications to internal and external stakeholders. Where appropriate, draft responses or triage queries or...

  • Program Associate, Policy and Advocacy at PATH

    3 weeks ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children Summary The successful candidate will provide coordination for all policy advocacy related Health Leadership and Governance activities. The Program Associate will work closely with the project Team Lead and...

  • Senior Program Manager at

    6 hours ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization dedicated to driving innovative solutions aimed at saving lives and enhancing health, with a particular focus on women and children. We strive to accelerate innovation in vaccines, drugs, diagnostics, devices, and system and service innovations. We are currently in search of a qualified candidate to fill the role of...

  • Director: Program Quality and Business Development at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and childrenKey responsibilities:Program Quality: Support project leadership with the implementation of PATH's QA/QI approach, focusing on -time and on-budget achievement of interim and final project deliverables. Support...

  • Clinical/ Community Programs Intern

    1 month ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Deputy Chief of Party

    3 days ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Technical Advisor REACH Malaria at PATH

    1 month ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • HR Generalist

    3 weeks ago

    Nairobi, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children Key duties and responsibilities: Assist the Regional HRBP in assessing and managing employee HR related issues Contribute to supporting local Country management with the employee life cycle activities...

  • Technical Advisor, Policy and Health Systems Strengthening at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and childrenSummaryIn this role, you will serve on the UAT Project Senior Management Team and the Technical Advisory Committee. This role includes overall responsibility for day-to-day management of the PATH UAT project team...

  • Junior Graphic Designer at

    5 days ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Clinical/ Community Programs Intern

    1 month ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Program Associate, Policy and Advocacy at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and childrenSummaryThe successful candidate will provide coordination for all policy advocacy related Health Leadership and Governance activities. The Program Associate will work closely with the project Team Lead and other...

  • Technical Advisor- PMI REACH Malaria- Kenya at

    1 month ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Deputy Chief of Party

    3 days ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and...

  • Director Monitoring, Evaluation, and Learning

    21 hours ago

    Nairobi, Kenya PATH Full time

    Responsibilities:  Lead the development, implementation, and maintenance/refinement of the project MEL system, including developing and operationalizing data collection processes to ensure reporting against custom and donor-required indicators; setting targets (as required); monitoring progress against established project targets; ensuring timely and...