Specialist, Enablement, Procurement

1 month ago

Nairobi, Kenya Standard Bank Group Full time

ABOUT THE COMPANY

Standard Bank Group is a financial institution that offers banking and financial services to individuals, businesses, institutions and corporations in Africa and abroad.

JOB SUMMARY

To create, monitor and review Procurement contracts and the procure-to-pay system catalogues, web forms and other materials to enable the effective and digital procurement of Goods and/or Services and maintenance of contracts. Minimum QualificationsType of Qualification: First DegreeField of Study: Purchasing and ProcurementMUST HAVE: Great Data Analysis Skills and Data Visualization skills i.e. working knowledge on use of Power BI, Advanced Excel Experience RequiredSourcingProcurement1-2 yearsA general understanding of the operational Procurement and supply chain processes and components.3-4 yearsExperience in developing and maintaining contracts, catalogues, web forms and materials. An understanding of and experience in procure-to-pay systems. An ability to engage with internal and external stakeholders and apply insights gained into tangible outputs.3-4 yearsExperience in Procurement tools, systems, functionality and customer support.Additional InformationBehavioral Competencies:Checking DetailsDocumenting FactsEmbracing ChangeExamining InformationFollowing ProceduresInterpreting DataManaging TasksMeeting TimescalesProducing OutputTaking ActionTeam WorkingUpholding StandardsTechnical Competencies:Business Administration SkillsData Management (Administration)Procurement KnowledgeProcurement ProcessRecords and Archive Management

RESPONSIBILITIES

Catalogue and Webforms Management in Coupa SystemAnalyse and monitor the procure-to-pay system catalogues and web form utilisation to maintain up-to-date catalogues and web forms.Create, maintain and manage a master data repository for the procure-to-pay system catalogue, web forms and materials within Procurement ensuring alignment to the Master Data Management Framework and Quality Assurance standards.Engage with Category Specialists to understand their sub-category plans and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.Train stakeholders on the usage of procure-to-pay system catalogues, web forms and materials to assist them on the Procurement of Goods and/or Services.Contract ManagementMaintain Procurement data in the contract management tool and ensure compliance to minimum standards.Maintain the contract repository system by storing electronic contracts and communication on contracts ensuring contracting records are maintained in alignment with regulations and the SBG Business Continuity processes.Maintain a contracts tracker of all contracts, renewal dates and internal owners to enable efficient communication to on contract life-cycle management.Execute on document policies, processes and procedures to ensure that all stakeholders have clear, agreed and documented roles in the contract lifecycle and data management processes.Communicate upcoming expiring contracts to Sourcing Specialists to facilitate timely renewals of contracts ensuring they are in the best interests of the Standard Bank Group are maintained.Proactively engage with category specialists to identify contracts that are expiring, contract content issues and content updates to ensure all procured work can proceed within expected and agreed timelines.Vendor ManagementSupplier Master Data Management – Ensuring that the supplier master Data in SAP and SharePoint is valid and up to date. This includes regular supplier rationalization exercise, supplier activation, deactivation and update of missing information or obsolete information.Contracts coverage and compliance for all active suppliers.Vendor Communication – Broadcast any external communication to all active vendors.Procurement systems supportExperience in handling procurement systems namely; SAP, COUPA and ARAVOProcurement KRIs managementBSS report update and meeting attendance.Monthly Reconciliation of KRIs and report submissionGap analysis on reconciliations and follow up with responsible individuals for remediation before next reporting cycle.Maintenance of Risk KPIs for the departmentProcurement team performance monitoring and reportsBiweekly and Monthly reporting on procurement dashboards and use of Data Visualisation tools i.e. Power BI, Power point and Advanced MS Excel skillsStakeholders’ engagementsEngage with stakeholders to understand their business needs and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.Train Business units on their role in Open purchase orders, non-receipted items, breaches, catalogues, contracts compliance and contracts coverage.Provide supplier onboarding and vendor performance reviews support where required.Provide contracts requested.

REQUIRED SKILLS

Project management, Business intelligence, Stock taking and inventory accounting, Logistics planning and management, Supply and demand planning, Enterprise Resource Planning - ERP system (use of), Procurement, Purchasing, Database administration, Stock and inventory management

REQUIRED EDUCATION

Bachelor's degree

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