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Senior Accounts Clerk

5 months ago

Nairobi, Kenya Aga Khan University Hospital Full time

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa.
Position Summary:
Reporting to the Team Leader, Corporate, the Senior Accounts Clerk will ensure that all the corporate unallocated credits are maintained at the lowest possible level of the current benchmark and prepare accurate and timely debtors reports as per the agreed timings.
Key Responsibilities

Reconcile corporate client accounts on monthly basis (two major accounts every month).
Collect, verify and sort NHIF claims on daily basis as per NHIF requirements.
Check all the accurate attachments are in order and stamp the claims.
Process claims through Meditech system and enclose them on a daily basis.
Pass on journal vouchers for write offs and collection and billing errors.
Process all pending claims/returns for the week on every Monday & 3rd of every month for the previous month.
Highlight all discrepancies captured while processing NHIF claims with supervisor once encountered.
Calculate approved discounts as per accounts corporate agreements and pass Journal entry.
Generate report after daily NHIF claim/invoice dispatch and forward downloads for main account to Team leaders on daily basis.
Liaise with Dispatch team and team Leaders to ensure that all invoices have been dispatched and received by corporate on weekly basis.
Ensure accurate and complete NHIF claims with accompanying attachments are dispatched in a timely manner in NHIF System
Organize and hold meetings with Dispatch team to discuss the invoice status of respective corporate in the dispatch reports.
Reconcile People soft accounts as regularly allocated by the Supervisor i.e., Welfare, discounts, provisions, co-pay, maternity deposits/other deposits etc.
Maintain confidentiality and safe custody of the Internal and External clients’ documents.
Maintain timely and accurate departmental reports.
Participate in preparation of service audits to enable the department to achieve its quality objective.
Maintain all the records, correspondence for NHIF claim attachments, and corporate reconciliation.
Deal with any enquiries that may arise as per stipulated policy guidelines
Offer prompt and satisfactory services to internal and external clients as per the established policies and procedures of the department
Receipt allocation of cheques received from corporate and individuals
Ensure all payments from corporate and individual clients, adjusting entries and credit notes raised are reconciled to the respective debit entries as per the remittance advice provided by the clients
Ensure that unallocated credits schedule is updated on a timely basis
Any other duties as may be assigned by the supervisor.

Qualifications and skills required

Bachelor of Commerce/ CPA II or equivalent
KCSE Mean Grade C minimum or equivalent
A minimum 2 years’ relevant experience in a busy accounting/credit management department
Proficient in MS Office suite
Formal training in customer care or equivalent demonstrated experience.
Excellent interpersonal, organizational and customer service skills.
Excellent communication skills both written and verbal
Ability to work in and build relationships among team members.
Ability to work under pressure and meet stringent deadlines.
Ability to work long hours with minimal supervision, has initiative and is proactive
Accuracy & efficiency in handling demanding workload.
Knowledgeable and can perform routine/non routine assignments