Finance & Admin Intern at UN-Habitat

1 month ago

Nairobi, Kenya UN-Habitat Full time

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
Responsibilities
Under the direct supervision of the Associate Human Settlements Officer, the intern will contribute in the following ways;

Finance and budgets:

Review all grants created in the period to ensure they have adequate supporting documentation attached. Assist in reviewing of outstanding implementing partner balances and liaising with respective offices and divisions for timely clearance.
Liaises with project Management Officers (PMOs) and Project Management Assistants to implement actions identified by the status of allotment reports.
Coordinate with other finance staff for troubleshooting and responding to enquiries in respect to relevant financial matters.
Assist with preparation of quarterly and monthly financial reports for management and donors.
Assist with review of UMOJA financial transactions, commitments, and pre-commitments to ensure timely liquidation of commitments for compliance with IPSAS reporting.

Administrative Support:

Assist in reviewing and monitoring grant commitments under SDG localization team.
 Assist in drafting and preparing official documents, routine correspondence reports related to financial and admin matters.
Assist in providing logistical support during meetings and conferences.
Maintain an online and physical filing system for key documents.
Assist in keeping accurate records of the financial situation of recruitment, subcontracts, and payments.
Perform other duties as required.

Qualifications/special skills
Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent).
Have graduated with Bachelor's degree, Masters, PhD or equivalent.  Be computer literate in standard software applications (Microsoft Office Suite).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of studies: Bachelor's Degree (BA/BSc) in Accounting, Commerce, Business Administration or any other related studies. Applicants to the UN Internship Programme are not required to have professional work experience.
However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme.
Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application.
Please note that you will have to provide an official certificate at a later stage. Good knowledge of standard software applications, including MS Excel, MS Outlook, and SharePoint is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

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