Inventory and Stores Manager at Family Bank Ltd

1 month ago

Nairobi, Kenya Family Bank Ltd Full time

Family Bank (formely Family Finance Building Society) was registered as a Building Society in October 1984 in Kenya, under the Building Societies Act and commenced operations in the early 1985
About the job

Oversee the daily receiving and inspecting process of all incoming deliveries to ensure compliance with quality and quantity specifications.
Coordinate the verification of sample stationery presented by vendors against delivery notes to confirm the vendor's ability to supply quality and specifications required.
Maintain accurate store records for all stocked items and coordinate periodical stock takes to ensure inventory accuracy.
Analyze stationery requisition forms received from branches and departments to ensure alignment with stock availability and demand.
Coordinate the supply of stationery to all branches and departments within the network, ensuring timely delivery and stock availability.
Generate monthly reports on stationery consumption for consumer branches/departments and share findings with relevant stakeholders.
Continuously monitor inventory stock levels and approve reservation orders for replenishment of stocks to prevent stock outs.
Continuously coordinate and seek approval to dispose of identified obsolete inventory, ensuring efficient utilization of resources, and minimizing unnecessary costs
Oversee the management of outsourced taxi/car hire services and bank-owned vehicles, including advising on lease versus buy options for motor vehicles.
Facilitate the preparation and presentation of transport reports as required, ensuring compliance with regulatory standards and internal procedures.
Coordinate recommended audit implementations and closure of audit issues raised by internal Audit, ensuring adherence to all regulatory requirements.
Enforce proper management of the bank fleet of vehicles, outsourced taxi, and car hire services at all times.
Facilitate the review and development of a long-term transport plan to optimize cost-effectiveness and efficiency.
Implement risk and fraud control mitigations to safeguard assets and minimize operational risks.
Any other official duties that may be allocated from time to time by management.

Requirements
Qualifications

Bachelor’s degree in business administration or a related field.
Minimum of 3 years’ experience in store and transport management, preferably in a bank.
Certification in Chartered Institute of Procurement & Supply (CIPS) is an added advantage.
Proficiency in using Enterprise Resource Planning (ERP) systems

Competencies and Attributes

In-depth knowledge of stock inventory management and control procedures
In depth technical knowledge of Inspection / verification procedures.
In-depth understanding of storage functions & all the activities involved in storekeeping and stock control.
Technical knowledge of stores layout / warehousing management.
In-depth knowledge of required quality standard specifications of stationery and other consumables.
In depth knowledge of transport, fleet management & logistics.
General awareness of the Bank’s products and services.
General awareness of the bank’s operating procedures

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