Programme Assistant, Research at The African Economic Research Consortium

2 months ago

Nairobi, Kenya The African Economic Research Consortium (AERC) Full time

The African Economic Research Consortium (AERC), established in 1988 is a public not-for-profit organization devoted to the advancement of economic policy research and training. AERC's mission is to strengthen local capacity for conducting independent, rigorous inquiry into the problems facing the management of economies in sub-Saharan Africa. That mission rests on two basic premises.

Overall, Job Purpose
The Programme Assistant, Research – Temporary position will be responsible for providing administrative and programmatic support services to the Research program. The incumbent will ensure efficiency, effectiveness and high-performance standards are achieved and maintained. This position will be based in Nairobi, Kenya.
Duties & Responsibilities

Providing a focal point of contact and continuous liaison with researchers, project coordinators, reviewers and network members for effective coordination of research.
Handling/receiving official calls and enquiries on Research programme activities.
Providing support in preparation of reports, letters and contracts/grant letters for researchers, resource persons and members of the Programme Committee, and consultants for the department.
Maintaining and updating a database for the contacts of persons and institutions within the network of the Research Programme while coordinating the research processes.
Providing administrative/logistical support in the preparation and coordination of various meetings including but not limited to; technical and review workshops, policy dialogues/forums and social functions in the research department including and day to day liaison with the hotel representatives; preparation of workshop papers, documentation, and travel.
Handling finances for the meetings stated above when required.
Record Keeping.
Sitting in various evaluation committees.
Undertake any other duties as may be director by the Research Director, Manager and Programme Administrator from time to time.

Requirements
Qualifications and Experience

Bachelor’s degree in Economics, Finance, Business Administration/Management/Public relations.
Having a master’s degree in these subjects is an added advantage as is proficiency in French.
At least 3 years of working experience in programme administration.
Demonstrative experience in programme/project administration, monitoring and evaluation.
Computer literacy including standard office applications such as MS Office Word, Excel, PowerPoint and Access
Demonstrated experience in working with databases and management systems software.

Key Skills and Competencies

Ability to work under pressure and meet deadlines with attention to details
Strong integrity and ability to maintain confidentiality
Strong administrative and organizational skills.
Fluency in written and oral English is essential.
Excellent inter-personal and influencing skills at all levels.
Excellent analytical and communication skills.
Ability to work with computerised accounting systems
Familiarity with information management systems
Good team player
Ability to work independently
Ability to work French is desirable.
Prior relevant experience of working with or within international organisations, institutional donor agencies, Trusts and Foundations would be an advantage.

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