Logistics Manager– National Position at Handicap International

1 month ago

Nairobi, Kenya Handicap International (HI) Full time

In Kenya, Handicap International works to improve the living conditions of people with disabilities and advance their rights with a special focus on refugee-related issues. Working in Kenya since 1992, Handicap International currently employs 80 local staff and three expatriates
ABOUT JOB

The project includes physical and functional rehabilitation, MHPSS, Protection and Inclusive Humanitarian Action.
Reporting to the Country Director, the Emergency Logistics manager ensures the efficient management of logistics resources for the area of intervention under his or her responsibility.
He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
S/he will provide technical assistance and guidance to the local partner in Sudan while being based in Nairobi with regular travel to Sudan upon VISA approvals.

YOUR MISSION:
Mission 1: Supply chain

Responsibility 1: Procurement

Determines procedures to be followed according to the type of request and its commercial value.
Analyzes the local market for supplies and keeps a local suppliers’ database up-to-date corresponding to HI’s needs and criteria (quality, price, service, and ethics).
Processes purchases, consults, and assesses suppliers according to criteria such as value for money, delivery deadlines, standardization, after-sales service, matching up with requirements, matching up with general purchasing terms.
Prepares the summary bid analysis chart, according to the quotations received.
Systematically participates in the selection of the supplier for all purchases of goods or services and proposes an update of the supplier database.
Presents clean document for validation.
Prepares supplier purchase orders (SPO) and framework contracts.
Establish the procurement plan in touch with the program managers.
Launching the procurement as fast as possible following the procurement plan
Ensure the derogation is done if needed to respond to the emergency and the start of the activities.
Prepares and files all necessary documents of the Purchase file and ensures that all purchase files comply with HI and donor procurement procedures.

Responsibility 2: Stock management

Selection of warehouse according to localization, needs and capacity
Sourcing of the storage capacity (price, volume available, localization, etc.)
Identification of legal rental contractualization if no mutualization
Responsible for Transportation/custom
Sourcing of freight forwarder for international transportation (Kenya-Sudan)
Ensures the importation process and custom clearance in touch with the freight forwarder and the partner

Mission 2: Facilities management

Responsibility 1: Identification of premises

Identification of premises office and guest houses + formalization within a report in case of audit
Elaboration of contracts with owner after Security and financial validation
Furnishing of Guest houses and office
Securing premises in touch with the HASM (emergency box, safe room, communication…)
Ensuring a good internet network

Responsibility 2: Transportation

Identification of rental car company and/or taxi company
Coordination of the movement plan

Mission 3: HR recruitment

Recruitment of a logistic officer
Training of the logistic officer

Mission 4: Network

External coordination with the log cluster
External coordination with the other organizations
Representation during the logistics meeting

Mission 5: Partnership agreement

Assessment of the global logistic need for the logistic activities with the identified partner in Sudan
Training in the procurement procedure if needed.

YOUR PROFILE:
Educational background and experience

You have a general or technical diploma
You have additional training in logistics management and development of humanitarian projects/operations, or equivalent, preferably in the field of international solidarity.
You have at least 3 years of professional experience in emergency response and at least 2 years in a Logistics coordination/manager position or similar in emergency or post-emergency assistance.

Skills required:

High capacity for analysis and synthesis.
Ability to project quickly in an emergency context.
Mastery of the management of the project cycle.
Ability to handle conflicts.
Ability to work remotely including capacity building and remote deployment.
Excellent communication includes constructive feedback.

Security

Personal security management

Cross -sector skills

Frameworks and references
Office and collaborative tools
Stress management
Collaborating in a global organization

Language skills

English, knowledge of Arabic is an asset.

Personal Qualities

A creative mindset and approach are required to succeed in this role.
You must have the ability to work under pressure and without constant supervision.
Ability to be proactive, reactive, and flexible.
Capacity to organize your work and manage priorities.
Strong interpersonal and intercultural skills.
Emotional capacity to work in an often-unstable security situation.
Good team member with a passion for utilizing participatory approaches.

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