Communications, Outreach and Engagement Team Assistant at World Agroforestry Centre

4 weeks ago

Nairobi, Kenya World Agroforestry Centre (ICRAF) Full time

The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.

Overview
Ensure the seamless operation of our COE unit by providing top-notch administrative support in finance, procurement, operations, and general office tasks.
Duties and responsibilities

Team Support: Assist the COE Director for the smooth functioning of the COE team.
Procurement Oversight: Manage procurement processes, billing, and vendor contracts.
Financial Management: Maintain petty cash, prepare monthly financial reports, and track budgets.
Consultant Coordination: Update the consultants' roster, coordinate contracts, and process invoices.
Travel Coordination: Handle business-related travel for COE HQ unit staff.
License and Contract Management: Maintain schedules, ensure timely renewals, and address issues.
Meeting Organization: Schedule team and focal point meetings, ensuring smooth coordination.
Follow-Up Expert: Monitor participation, distribute materials, and ensure action points are addressed.
Administrative Liaison: Collaborate with operations and support units to solve administrative issues.
Email Management: Monitor and distribute emails received through the CIFOR-ICRAF general email address.
Inventory Management: Keep records of publications and marketing products available in stock.
Asset Disposal: Arrange for the disposal of obsolete items during annual exercises led by the Operations Unit.

Requirements
Education: Relevant university degree or equivalent qualifications and experience.

Experience: Minimum 2 years of professional experience in an international working environment.

Tech Skills: Proficient in Microsoft Office.

Education, knowledge and experience

Education: Relevant university degree or equivalent qualifications and experience.
Experience: Minimum 2 years of professional experience in an international working environment.
Tech Skills: Proficient in Microsoft Office.

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