Operations Coordinator at BRAC
4 weeks ago
We are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent
Summary
We are seeking a strategic and committed Operations Coordinator to enhance our vibrant team. Your mission will be to streamline procurement, minimize operational risks, coordinate travel, manage consultant contracts, and offer all-encompassing administrative support to our globally dispersed UPGI team.
The Operations Coordinator will report directly to the Director of Finance & Operations. Additionally, the role involves developing close working relationships and seeking technical input and guidance from UPGI’s Operations team members across different regions. Excellent communication and negotiation skills are crucial, as the position requires liaising with various stakeholders and ensuring compliance with organizational policies and industry regulations.
This role demands a detail-oriented individual with exceptional multitasking abilities and excellent communication skills to ensure a smooth execution and delivery of services with a customer-centric approach.
Primary Responsibilities
Procurement:
Oversee procurement activities, in collaboration with UPGI and BI teams,
Lead the procurement process, including identifying vendors, obtaining quotes, and negotiating contracts to ensure cost-effective solutions.
Develop and maintain relationships with suppliers, monitoring performance and ensuring adherence to service level agreements.
Manage procurement documentation, including purchase orders, invoices, and contracts, and ensure compliance with organizational policies and procedures.
Responsible for managing & preparing service level agreements for the smooth running of project activities,
Management and administration of office resources including office space, software, subscriptions, computers, hardware, and other related office systems and equipment.
Support Procurement planning for UPGI- in developing annual procurement plans and performing quarterly reviews/updates of the same.
Risk Management:
Manage the quarterly Risk reporting to BRAC International’s Executive Risk Management Committee,
Update the risk register for UPGI programs and offices,
Identify potential operational risks and develop strategies to mitigate them, ensuring compliance with industry regulations and best practices,
Conduct regular assessments of operational processes and procedures to identify areas for improvement and implement corrective actions as needed,
Collaborate with the legal and compliance teams to ensure adherence to regulatory requirements and industry standards.
Administration:
Oversee the organization of team events (meetings, workshops, etc.)
Implement a central filing system for required documents and forms,
Lead the development and systematic management of administrative policies and their implementation across UPGI operations,
Support preparation for financial audits both internal and external, and other advisories to both internal & external audiences,
Keep a record of all UPGI Assets and perform annual asset reviews,
Contract Coordination:
Coordinate approval of contracts amendments and extensions,
Work with finance team and legal counsel to support contract negotiations,
Collaborate with department heads to identify consulting needs and assist in drafting consultant contracts and scopes of work,
Coordinate the contracting process, including obtaining necessary approvals, ensuring compliance with legal requirements, and managing contract renewals.
Monitor consultant performance and deliverables, providing feedback and support as needed to ensure project success.
Travel and Events Management
Support the management of the UPGI Online Travel platforms,
Coordinate travel bookings for UPGI staff and other Stakeholders with the travel agents,
Ensure compliance to the BI travel policy
Support Key events planning-Plan and execute corporate events, conferences, and meetings, managing all aspects from venue selection, conferencing, accommodations and travel logistics,
Develop and maintain relationships with vendors and service providers to ensure high-quality event execution and cost efficiency,
Other (Safeguarding Responsibilities)
Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
Qualifications
Bachelor's degree in business administration, management, or a related field.
Minimum of [4] years of experience in operations coordination, procurement, or related roles.
Strong understanding of procurement processes, contract management principles, and travel logistics.
Proficiency in MS Office applications, project management software, and procurement platforms.
Excellent communication, interpersonal, and problem-solving skills, with the ability to work effectively in a fast-paced environment.
Proven ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail and accuracy.
Diplomatic, with strong interpersonal skills and a high degree of political sensitivity
Strong English skills and local language fluency required
Exceptional communication and representational skills
Ability and willingness to travel required.
-
Senior Manager, Skills and Livelihood at BRAC
1 month ago
Nairobi, Kenya BRAC Full timeWe are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent About the Role: BRAC International (BI) is seeking a Senior...
-
Nairobi, Kenya BRAC Full timeWe are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. About the Role: BRAC International (BI) is seeking a Manager,...
-
Communications Manager, AIM Programme at BRAC
2 weeks ago
Nairobi, Kenya BRAC Full timeWe are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. BRAC International (BI) is seeking a Communications Manager...
-
Nairobi, Kenya BRAC Full timeWe are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. About the Role: The Social and Environmental Performance...
-
Senior Manager, Skills and Livelihood at
2 months ago
Nairobi, Nairobi Area, Kenya BRAC Full timeAbout the Role:BRAC International (BI) is looking for a Senior Manager, Skills & Livelihood, BRAC International in Kenya who shares the organization's commitment to collaborating with communities to make a significant impact.The Senior Manager will play a vital role in enhancing skills, entrepreneurship, and livelihood programs within BRAC International,...
-
Senior Manager, Education
2 weeks ago
Nairobi, Nairobi Area, Kenya BRAC International Full timeABOUT THE COMPANYOur mission is to empower people and communities in situations of poverty, illiteracy, disease and social injustice. Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.JOB SUMMARYBRAC International is seeking a Senior Manager, Education...
-
Senior Manager, Education
2 weeks ago
Nairobi, Kenya BRAC International Full timeABOUT THE COMPANYOur mission is to empower people and communities in situations of poverty, illiteracy, disease and social injustice. Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.JOB SUMMARYBRAC International is seeking a Senior Manager, Education...
-
Nairobi, Kenya BRAC International Full timeABOUT THE COMPANYOur mission is to empower people and communities in situations of poverty, illiteracy, disease and social injustice. Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.JOB SUMMARYBRAC International (BI) is seeking a Manager, Learning and...
-
Senior Manager, Global Grant Management at
1 month ago
Nairobi, Nairobi Area, Kenya BRAC Full timeWe are the world's largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.Summary The Global Senior Manager, Grant Management is responsible for...
-
Nairobi, Nairobi Area, Kenya BRAC Full timeWe are the world's largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.About the Role:BRAC International (BI) is seeking a Manager, Learning...
-
Nairobi, Nairobi Area, Kenya BRAC International Full timeABOUT THE COMPANYOur mission is to empower people and communities in situations of poverty, illiteracy, disease and social injustice. Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.JOB SUMMARYBRAC International (BI) is seeking a Manager, Learning and...
-
Communications Manager, AIM Programme at
2 weeks ago
Nairobi, Nairobi Area, Kenya BRAC Full timeWe are the world's largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.BRAC International (BI) is seeking a Communications Manager for its AIM...
-
Nairobi, Nairobi Area, Kenya BRAC Full timeWe are the world's largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.About the Role: The Social and Environmental Performance Associate will...
-
Operations Coordinator
1 week ago
Nairobi, Kenya Corporate Staffing Services Full timeEngineering jobs. Under the supervision of the Conference Centre Manager, the Operations Coordinator shall be responsible for Fixed Assets Management, Logistics and Fleet Management, Security Management, Swimming Pool, and Gardens Management.Operations Coordinator BTL CICC 2024 Key Responsibilities: Inspect the Centre regularly to ensure it meets...
-
Operations Coordinator
1 week ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeEngineering jobs. Under the supervision of the Conference Centre Manager, the Operations Coordinator shall be responsible for Fixed Assets Management, Logistics and Fleet Management, Security Management, Swimming Pool, and Gardens Management.Operations Coordinator BTL CICC 2024Key Responsibilities:Inspect the Centre regularly to ensure it meets safety...
-
Operations Coordinator at
1 month ago
Nairobi, Nairobi Area, Kenya RefuSHE Full timeIn 2008, they launched RefuSHE, then Heshima Kenya, in that vision. Anne & Talyn founded RefuSHE as an innovative solution within the global refugee crisis - an organization built on the principle that every young woman deserves opportunity.JOB PURPOSE:The purpose of the Operations Coordinator role is to oversee office facilities, fixed assets, logistics,...
-
Operations Coordinator at
2 weeks ago
Nairobi, Nairobi Area, Kenya Bible Translation and Literacy Full timeBible Translation & Literacy is a Christian organization that was established in 1981 to facilitate Bible translation and sustainable Literacy and language development programmes among small language groups in Kenya and beyondSummaryUnder the supervision of the Conference Centre Manager, the Operations Coordinator shall be responsible for Fixed Assets...
-
Operations Coordinator at
1 month ago
Nairobi, Nairobi Area, Kenya Bible Translation and Literacy Full timeBible Translation & Literacy is a Christian organization that was established in 1981 to facilitate Bible translation and sustainable Literacy and language development programmes among small language groups in Kenya and beyondSummaryUnder the supervision of the Conference Centre Manager, the Operations Coordinator shall be responsible for Fixed Assets...
-
Microfinance Business Analyst, BIHBV at
1 month ago
Nairobi, Nairobi Area, Kenya BRAC Full timeWe are the world's largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent.SummaryThe Microfinance Business Analyst, BIHBV will be responsible for...
-
Manager, Coordination and Operations
1 month ago
Nairobi, Nairobi Area, Kenya ICIPE Full timeABOUT THE COMPANYHeadquartered in Nairobi, Kenya, icipe was established in 1970, to address this very paradox of insects and accompanying challenges. JOB SUMMARYThis role will manage and provide administrative services of a confidential nature to the Interim Deputy Director General, Corporate Services (DDG, CS). It will assist in coordinating strategy...
