Administrative Secretary at Naro Moru River Lodge

4 weeks ago

Nairobi, Kenya Naro Moru River Lodge Full time

Naro Moru River Lodge strives to be the preferred provider of hospitality services that exceed customer expectations. The company seeks to do so while improving the living standards of its employees and the local community.


Location: NAIROBI- HEAD OFFICE- Kileleshwa

Reporting to: DIRECTOR

Availability: IMMEDIATE (To commence in the Month of February)

Remuneration: Ksh.28,000/- to 35,000/-
Job Summary
We are looking for an Administrative Secretary to work at our Nairobi Head Office in Kileleshwa. They will be tasked with offering a range of services that are confidential and revolve around office administration and clerical support roles.
Primary Duties and responsibilities (includes but not limited to :)

Office Administration
Oversee the reception area, attend to incoming guests and direct them accordingly.
Receive incoming calls, answer queries and/ or channel them to respective offices.
Direct and maintain the cleanliness of all offices, meeting rooms and common areas.
Handle the Directors diary; schedule appointments, provide reminders, coordinate meetings (virtual & face to face).
Make travel arrangements as advised by the Directors.
Manage office budgets and monitor office supplies.
Implement and maintain office procedures/ administrative systems
Prepare and circulate reports and correspondence to relevant personnel in a timely manner.
Handle all information received with the utmost confidentiality required.
Sort and file all related documentation as per Company procedure.
Scan and file documents as directed.
Operate a variety of office equipment such as scanners, printers, computers and centralized switchboard system.
Coordinate the courier services and distribution of parcels to respective offices/ staffs.
Any other roles as may be assigned by the Director.

Qualifications & Requirements

A minimum of a Diploma in Business /Office administration
Proven experience as an Administrative Secretary (Minimum of 1year)
Expert level proficiency in IT skills specifically MS Office
Must be able to type a minimum of 50 words per minute accurately.
Pays keen attention to detail.
Must be flexible to handle multiple priorities.
Excellent communication and interpersonal skills, both written & verbal.
Extremely well organized
Exceptional time management and multi-tasking skills.
Assertive, self-driven individual, able to work with minimum supervision
Strong leadership skills
Must possess high integrity and business ethics.

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