Office Administrator I
Found in: beBee S KE - 1 month ago
ABOUT THE COMPANY
The Council of Legal Education is established under the Legal Education Act, No. 27 of 2012 of the Laws of Kenya. The core functions of the Council of Legal Education are to regulate legal education and training, to license and supervise legal education providers; and to advise the Government on matters relating to legal education and training.
JOB SUMMARY
Person Specifications For appointment to this grade, a candidate must haveBachelor's Degree in Secretarial Studies or Bachelor of Business and office management from a recognized institution OR Bachelor's degree plus a diploma in secretarial studies from a recognized institution;At least three (3) years relevant cumulative experience at the grade of Office Administrator II or its equivalent;Professional Qualification in the relevant field;Be proficient in computer applications; andFulfill the requirements of Chapter Six of the Constitution.
RESPONSIBILITIES
Attending meetings and keeping minutesReceiving and screening phone calls and directing them when appropriateHandling and prioritizing all outgoing or incoming correspondencesMaking travel arrangements for executivesProviding a work environment that is conducive to office visitors;Typing routine letters, memos, and reports from drafts and manuscripts;Ensuring the security of office equipment, documents, and records;Attending to visitors/clients;Preparing responses to simple routine correspondenceMaintaining an up-to-date filing system in the officeEnsuring security, integrity, and confidentiality of dataFiling documents; receiving, recording, and dispatching mail;Handling telephone calls, diary, and appointments;Handling routine office duties;Cross-referencing correspondence.Ensuring that all the assets in the office are in good working condition;Managing the office stationery and equipment; andArranging for meetings and handling confidential documents.
REQUIRED SKILLS
Project management, Budgeting, financial planning, Office administration, management
REQUIRED EDUCATION
Bachelor's degree
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