Executive Support Officer- Maternity Cover

2 weeks ago

Nairobi, Kenya CABI (Centre for Agriculture and Biosciences International) Full time

CABI (Centre for Agriculture and Biosciences International) is an international not-for-profit organization that improves people’s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting information, skills and tools into people's hands
THE ROLE:

This is a short-term maternity cover (5 months) to provide support to the Director General- Development and manage the engagements with key institutional partnerships & CABI Member Countries.

Roles and Responsibilities:
Support to the Director General, Development

Providing administrative support to the DG-D as well as carrying out a wide variety of office management tasks in
supporting the International Development (ID) office
Monitoring the progress of all projects in all themes/programmes and producing Quarterly reports for the Executive Management Team and Governing Board
Responsible for the preparation, profiling, and documentation of institutional documents and records
Providing administrative support to the Global Directors and Senior Regional Directors

Strengthen Collaboration and engagement with the 49 Member countries.

Developing and implementing country membership plans to strengthen MC involvement.
Promoting uptake of membership benefits
Publicizing the Medium-Term Strategy (MTS) 2023 – 2025 to all the MCs
Encouraging more active participation of MCs in CABI governance and membership events
Managing the translation of key promotional materials into different key languages e.g. French, Chinese, Russian, Spanish, etc.
Improving communication and visibility of CABI’s work
Supporting the development of projects/activities in these countries
Delivering on membership payment targets

Support Strategic Partnerships Development

Support colleagues to develop and implement CABI’s engagement plans for FAO, CGIAR, and AIRCA institutions.
Research further potential partnerships to build synergy with, that will help CABI increase its impact, recognition, and influence.
Keep track of CABI partner meetings and agreements (global/regional/national), and document successes/failures in further developing relationships with key institutional partnerships.
Ensure that internal tools (SalesForce, ID Partnerships SharePoint page, meeting notes template) are used efficiently, and are accessible to CABI staff as required.

Strengthen the collaboration between the Association of International Research and Development Centers for Agriculture (AIRCA) centers and other international institutions.

Lead the Secretariat to ensure timely delivery of its mandated tasks.
Carry out the functions of the AIRCA Secretariat as defined by the agreed work plan.
Forge partnerships with Donors, international institutions, and any other appropriate partners relevant to the Secretariat’s work.
Promote synergies/collaboration between the member centers.
Publicize and improve the visibility of AIRCA at different global Fora/Events
Organize Board, Executive Committee, and Community of Practice meetings.

Requirements
Education & Qualifications:

Undergraduate degree in Science Studies or related discipline
Master’s degree in management, Administration, or related discipline
Advanced Computing skills
Excellent English and French (Desirable) - both written and spoken

Knowledge & Skills:

Excellent people skills with the ability to develop and maintain constructive and cooperative working relationships with others and maintain a positive attitude.
Strong diplomacy, initiative, planning, organizational, and time management skills
Excellent communication skills
Flexibility, reliability, tact, and discretion
Meticulous and good attention to detail
Proven analytical and drafting skills.
Project Management background
Excellent report writing skills.

Personal Characteristics:

Unquestionable integrity
High initiative and self-driven requiring little or no supervision
Adaptive and pro-active
An effective, creative, innovative, and team player with the ability to work in multidisciplinary, multi-institutional, and multicultural environment

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