General Office Assistant at International Fertilizer Development Center

1 month ago

Nairobi, Kenya International Fertilizer Development Center (IFDC) Full time

We provide solutions to alleviate global hunger and poverty through the promotion of economic development and self-sufficiency.

Responsibilities
Reception Duties:

Answer phones and receive guests and clients.
Coordinating with ICIPE main gate in case of guests visiting IFDC offices

Administrative Support duties:

Coordinate the movement of parcels in and out of the organization on behalf of staff.
Prepare communications such as memos, emails, invoices, reports, and other correspondence under the supervision of the Administration Officer and the Country Director.
Serializing Travel requests and forwarding them to the staff & accounts department for payment processing.
Create and maintain filing systems, both electronic and physical as required.
Maintaining, updating, and replenishing the stationery inventory, and also Office and kitchen supplies
Supporting the office with all the logistics
Assist the office with making copies and scanning of documents
Assist in setting up meetings and ensure that meeting rooms are well arranged and that refreshments are served for meetings where applicable.
Overseeing kitchen cleanliness and preparing tea for staff.
Ensure the cleanliness of all the IFDC Kenya offices in collaboration with the ICIPE.
Any other duties assigned.

Reporting and Work Relationships

The General Office Assistant will report to the Country Director in close collaboration with the Administration Officer.

Required Experience

Bachelor’s degree in business administration, Business Management, or any related field.
At least two years experience in a similar position with an international organization.
Strong computer skills and experience in MS Office applications and database management
Internet skills include the use of e-mails, group messaging, and information-gathering
Proficiency in English, both in verbal and written communication.

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