Officer, Financial Planning

4 weeks ago

Nairobi, Kenya FSD Africa Full time

Created in 2012, FSD Africa is a £30 million financial sector development programme or 'FSD’ based in Nairobi. It is funded by the UK Government’s Department for International Development (DFID). FSD Africa aims to reduce poverty across sub-Saharan Africa by building financial markets that are efficient, robust and inclusive.

JOB PURPOSE
The Officer, Financial Planning and Analysis provides budgeting, forecasting and analysis support on the FSD Africa budget process. The role also supports grantee and donor financial reporting and commitments tracking.
KEY RESPONSIBILITIES

Budgeting, Forecasting, and analysis

Assist in the development and implementation of FSD Africa budgets, making adequate and reliable forecasts to support decision making and conduct analyses to measure performance against budget:

Work with FSD Africa stakeholders in FSD Africa pillars to support the development budgets and financial plans.
Make quarterly forecasts to confirm the availability of financial resources and anticipate any shortages, consolidation, and reporting of financial activities.
Monitor monthly financial performance against budgets; investigate on reported variances and advise on corrective measures to be taken.
Monitors spend against budget; includes timely informing management on variances from the established budget and the reasons for those variances.

Grantee Financial Reporting

Ensure that grants are monitored, tracked, and reported accurately and managed in accordance with the donor requirements:

Liaise with procurement to maintain an accurate and updated grants tracker.
Participate in setting up terms of returnable grants and following up on fulfilment.
Review grantee financial reports and approve for subsequent disbursements.
Review audit reports of the grantees and highlight key issues that need to be addressed.
Support Risk team and Project leads on project audits.

Donor Financial Reporting

Ensure that funds from donors are monitored, tracked, and reported accurately and managed in accordance with the donor requirements:

Support budgeting for donor grants.
Review grant agreements to budget requirements and financial reporting requirements.
Prepare spend reports to donors in accordance with reporting requirements.
Prepare disbursement requests for different donors at the appropriate times.

Commitments Tracking

Track and report on contractual obligations and plan for these against the budget:

Maintain an accurate commitments tracker showing payments made against contract amounts.
Reconcile contract list from procurements with commitment tracker.
Incorporate commitments into budget and plan accordingly for the payments.

Financial Analysis

Work with accounts team to reconcile budget vs actuals (BvA) with the financial statements.
Work with accountant to identify variances in financial reporting and reconcile for consistency in reporting.
Conduct analysis in spending trends using different dimensions and report to the various teams.
Prepare cashflow forecast based on spending patterns to inform disbursement requests.

Enterprise Resource Planning (ERP) Administration

Support in aligning the approved budget on the ERP.
Support with budget reallocations made on the ERP.
Support Programme Assistants with any budgeting and spend queries on the ERP.
Help prepare Power BI dashboards to present insights into data.

Carry out any other duties or special assignments as assigned by Management
PERSON SPECIFICATIONS
Qualifications and Education

Bachelor’s degree in Commerce, Finance or Business related discipline.
Relevant professional qualification such as Certified Public Accountant CPA Part 2 or equivalent.
Excellent proficiency in written and spoken English.

Essential Experience, Knowledge, and Skills

At least 2 years post graduate experience preferably working in the finance environment of a donor funded organisation.
Expert level proficiency in MS Office particularly Excel and Word, as well
Working knowledge of ERP systems
Microsoft Dynamics 365 ERP experience will be an added advantage.
Experience in professional audit firm will be an added advantage.

Desirable Skills & Experience

Experience of working in a multi-cultural environment
Strong analytical and mathematical skills
Well organized and a good planner
Readiness to adapt to flexible working hours
Adaptable to changing priorities and deadlines

COMPETENCIES

Competencies describe the key behaviours that drive success in all of FSD Africa’s roles, regardless of technical specialism. They have been derived from systematic research correlating performance with personal attributes. The table below indicates the level of each competency required for this role:

COMPETENCIES

Level 1: Basic

Level 2: Foundation

Level 3: Specialist

Level 4: Senior Specialist

Level 5: Leading Expert

Level 6: Executive

ESSENTIAL FOUNDATIONS

Commitment & Alignment - Level 1: Basic

Demonstrates commitment to serving our partners and alignment with the values and vision of FSD Africa

Change & Challenge - Level 1: Basic

Has a strong sense of ownership that leads to learning, self-starting, taking initiative, driving change and leading development

ACHIEVEMENT COMPETENCIES

Situational Awareness & Thinking - Level 1: Basic

Thinks clearly and intentionally, analysing information objectively, understanding issues, solving problems, and making decisions

Drive for results - Level 1: Basic

Is keenly motivated to achieve goals & act with accountability to deliver quality results

PEOPLE COMPETENCIES

Relationships & Collaboration - Level 1: Basic

Discerns and appreciates the values, viewpoints, or abilities of others; effectively reconciles different interests and displays emotional intelligence

Communication & Influencing - Level 1: Basic

Deliberately adjusts behaviour to accommodate others; communicates clearly, confidently, and appropriately to influence others

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