People & Culture Intern

2 weeks ago

Nairobi, Nairobi Area, Kenya World Vision Full time

ABOUT THE COMPANY

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

JOB SUMMARY

The People & Culture Internship program offers you a comprehensive learning experience within the P&C department. It encompasses various HR functions not limited to talent acquisition, employee development, benefits Management, records management among others. Active involvement in P&C initiatives allows you to contribute fresh perspectives and make a tangible impact on the organization's People & Culture goals. This internship also includes mentorship from seasoned other P&C team members, exposure to HR technology, and participation in projects, fostering professional growth and confidence.Furthermore, the internship will facilitate valuable networking opportunities, connecting you with HR experts, peers, and potentially senior leaders. Beyond enhancing resumes, participants acquire essential soft skills through workshops and training sessions. As a result, the internship not only prepares the selected intern for HR careers but also provides a deep understanding of the organization's People & Culture, making it a pivotal milestone in the intern's career.KNOWLEDGE/QUALIFICATIONS FOR THE ROLERequired Professional ExperienceHolds a Bachelors (e.g., Human Resources, Business Administration) degree obtained within a year of the internship program and other relevant qualifications from a recognized and accredited university.Required Education, training, license, registration, and certificationRegistered with IHRMPreferred Knowledge and QualificationsStrong communication and interpersonal skills.Proficiency in Microsoft Office applications.A recent Graduate having graduated no earlier than 2023 from a recognized University.Bachelor's Degree in Human Resources ManagementProficient in computer skillsEagerness to learn and contribute to HR functions.Strong Christian valuesAre nationals from KenyaConfident, articulate, detail-oriented and organizedEnthusiastic and ready to learnPassionate about serving vulnerable people, especially childrenAdaptable and sensitive to the different contexts in which WV EAR worksAble to work within a multi-cultural environmentWillingness to be champions of safeguarding and protecting people and children we work with

RESPONSIBILITIES

Statutory Management supportEnsure the remittance of NHIF; NSSF, NITA and HELB and other staff contributions are made to the relevant authorities by 9th of every monthEnsure statutory files are also updated with remittance advices or any other proof of remittanceMandatory staff deductions are remitted to the relevant bodies by 9th of every month and their records are upto date with the paymentsOn boarding and staff exits ManagementCollaborate with HR and department heads to prepare orientation schedules for new staff members.Track the onboarding process to ensure it is done to completionStaff receive complete orientation pack on arrivalNew staff are fully oriented within one month of reporting.Administer and support the management of the National Staff Benefits schemeAssist with timely member enrolment and deletion processes.Provide support in liaising with the underwriter/broker for staff reimbursements.Support in member education sessionsSupport in the filing and updating of staff records with scheme membership documentsAll staff are onboarded on the medical coverAll staff are well conversant with their medical benefitReimbursements are paid to staff within 14 daysInternational Assignee's- Resident Documentation processFacilitate Work permit renewal applications for international staff and their dependents on EFNSUpdate the resident permit databaseThat all international staff and dependents have valid documentation on a timely basis.Record KeepingHelp maintain staff records in both physical and digital formatsEnsure staff files are organized and complete per audit requirements.Ensure all statutory documents/policies are signed and in staff filesAssist with drafting visa letters, bank letters, and processing travel insurance documents.Update staff lists on a regular basis.Updated employee's file with all relevant documents in placeEasy retrieval of informationMaintain a tracking sheet of employee information that needs to be updated on an annual basis

REQUIRED SKILLS

Employee guidelines and onboarding, Human resource and personnel development, Collaboration, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree

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