Business Integrity Officer

2 weeks ago

Nairobi, Nairobi Area, Kenya LIPTON Teas and Infusions Full time

LIPTON Teas and Infusions has passionately built its expertise in the blending of teas and infusions for consumers around the world since 1871.

Together, our 17,000 people are united in bringing differentiated and compelling benefits to billions of tea enthusiasts around the world

ROLE SUMMARY

The Business Integrity Officer - Plantations is responsible for embedding compliance with Lipton's Code of Business Principles (the Code) and Code Policies and developing local due diligence procedures and other business controls with a view to embedding a compliance culture and achieving operational excellence in enforcing the Code between Lipton employees and relevant third parties within our Plantations in Kenya, Tanzania and Rwanda.

You will manage the Plantations Business Integrity Committee and be a respected and visible Go To person for the escalation of Code related issues within the Plantations.

The Business Integrity Officer - Plantations must demonstrate the judgment, drive and influence needed to deploy Lipton's Business Integrity programmes across the Plantations for optimal results, in liaison with subject matter experts and consistent with the global Lipton Roadmap for Business Integrity.


MAIN ACCOUNTABILITIES

PREVENTION

Education and Awareness:
Global education and awareness programmes, monitoring of completion rates in Plantations.
Additional education of specific Plantations employees / functional groups where required
New joiner awareness and on-boarding
Annual declarations
Maintains an understanding of applicable local compliance laws / regulations and best practices
Deployment of local procedures and controls to cover key local compliance areas
Enforcing Code Of Business Principles (COBP) between Plantations employees, its customers, contractors, and suppliers

DETECTION

Promoting the Code and Reporting channels:
Manage local Code and compliance engagements within Plantations through town halls and leadership team engagements.
Ensure that all reporting options/channels are clearly communicated.
Ensure that Country and Cluster hotlines are accessible via freephone numbers

Code compliance and (business) risk identification and assessment:
Review, monitor and report Plantations' external issues and developments to the Leadership team
Maintain local Code compliance control requirements and procedures
Engagement with high risk third parties
Engagement with (local) procurement to ensure 3rd party compliance with relevant policies and standards
Manage co-ordination of Plantations Code Compliance Self-Assessment and remediation plans

RESPONSE

Code case handling and Investigations (breaches):

End-end responsibility for all Code investigation in Plantations, from preparing investigation plan to sanctioning proposal and closing with the Plantations Business Integrity Committee.

Escalation to and support the Leadership as and when necessary for cases handled by the Plantations Business Integrity Committee.
Ensure all cases are investigated and concluded in conformance with defined global standards
Documenting control and process failures and escalating to functional owners for remediation
Reporting and tracking of process improvements
Ensure quality of data input into the Business Integrity reporting system.
Reporting on Code case statistics to the relevant Leadership Members.
Informing the Leadership of any high-risk/reportable cases when these arise

Incident response

Being a point of escalation within the Plantations and ensuring appropriate classification and review of compliance incidents
Preparation of position papers regarding any (Code) compliance concerns / challenges / questions received

GOVERNANCE

Additional Code Committee Support:
Code Business Partner to the Head of Tea Plantations – Africa and Plantations Leadership
Support the Plantations Business Integrity Committee chair with agendas, reports, minutes and follow-up.

Organisation

Point of contact for any Code related queries in Plantations.
Managing the Plantations Business Integrity Roadmap and Business Integrity organisation

QUALIFICATIONS AND EXPERIENCE REQUIRED
Degree in Law or an equivalent qualification
Minimum 7 years post qualification experience, out of which 2-3 years' experience should involve compliance-related work.
Candidate should have a good grasp of relevant underlying legal frameworks, compliance and risk.
Ability to influence key stakeholders and to be an agent for change
Ability to manage potentially sensitive and complex investigations.

TRAVEL
Regular travel across East Africa. Occasional international travel.

LEADERSHIP BEHAVIOR
Exhibit the LIPTON Teas & Infusions GROW Values

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