Project and Grant Manager at

3 months ago

Nairobi, Nairobi Area, Kenya FIND Full time
FIND seeks to ensure equitable access to reliable diagnosis around the world.

We connect countries and communities, funders, decision-makers, healthcare providers and developers to spur diagnostic innovation and make testing an integral part of sustainable, resilient health systems.


JOB PURPOSE:


This position will work with teams on project and grants dedicated to delivery of highly specific workplans that focus on addressing public health issues in Kenya.

The position requires project management experience with strong financial and administrative management skills. A solid understanding in both project and grant management, and a methodical and meticulous work ethic is essential.

The position is ideally located in Kenya and requires close collaborations with regional office Finance and Admin teams as well as project teams, and grant and programme management offices in Geneva.


POSITION SUMMARY:
Your primary responsibility will be the management of the VL elimination project.

Project Management

Support project team in workplan development and revision as required.
Create and manage project metrics incl. timelines, milestones, deliverables, costs, etc.
Update the project management documents and the FIND Project Management project site on a regular basis (i.e monthly)
Lead on project documentation (development, approval, and storage)
Provide support for external site/partner due diligence, which includes assessing financial risks and partner capacity.

Take the lead in preparing and maintaining an overview of contracts with FIND contracts team and external parties, following FIND's contract management tools and processes.

Monitor the weekly progress of the VL elimination project, identify project problems and risks, report project deviations, propose mitigation plans, and implement corrective actions, own the project risk register
Share annual lessons learned sessions and quarterly team updates with the VL elimination project team.
Review travel authorizations and keep track of actual travel expense submissions.
Follow up with project coordinators to ensure timely submission of all expense documents.
Coordinate meeting schedules and be the administrative lead for all relevant project meetings.

Grant and financial management

Serve as the main point of contact for all financial matters related to the grants (LifeArc and End FUND) and ensure compliance with both donor and organizational requirements.

Responsible for the implementation of the grant in accordance with the grant agreement, budget, and organizational policies, processes and internal controls.

Handle financial and budget plans and forecasts, allocation plans and maintain tracking and record-keeping.

Prepare disbursement requests and financial reports, and coordinate progress reports, in compliance with donor requirements, and make submissions to the donor.

Coordinate donor related audit queries.
Monitor external partner budgets, progress, financial reports, invoicing, and payments.

Effectively communicate with external partners regarding financial and contract issues, supporting strong partner relationships according to relevant FIND guidelines.

Validate receipts, invoices and expense reports submitted for payment by staff and consultants, ensuring alignment with policy as well as accuracy in amount, date, currency, description, period, type.

Manage project budget through FIND software and processes always maintaining an updated project budget.
Compare actual expenses to forecasts and budgets and notify the program head of any disagreements or significant variations.
Coordinate with the finance department to book aggregated invoices/receipts expenses.
Manage any additional grant-related tasks as required and agreed upon.

EXPERIENCE/SKILLS REQUIRED:
Chartered accountancy (CPA or equivalent), MBA (or equivalent) and Project Management Certification
5 years' experience in project, grant management and financial reporting
Experience at a non-profit or international organization in global health an advantage (in particular with several International donors)
Strong project management skills and organizational capabilities.
Advanced Excel and strong interest in IT; tools such as PowerBI, Tableau and MS Project.
Good knowledge of auditing practices.
Team player, comfortable working in a multicultural environment. Working collaboratively with other departments, stakeholders, and partners in a coordinated and strategic manner
Fluent written and spoken English.
Ability to manage tasks in a timely and cost-effective manner.
Excellent communication and interpersonal skills.

Display negotiation capabilities by effectively managing and resolving conflicts, reaching mutually beneficial agreements, and fostering positive relationships in a professional context.

Ability to work independently, take initiatives and go beyond assigned tasks, proactively propose and implement new initiatives in a self-directed manner.

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