School Administrator
3 weeks ago
ABOUT THE COMPANY
For children aged between 1 and 6 years in a mixed age group setup in line with Montessori & HEI school principles. This unique set-up is at the heart of our all round developmental approach, which caters for cognitive, social and motor skills development in our young learners.
JOB SUMMARY
Department - AdministrationReports to - Operations & Customer Service Manager with dotted reporting lines to the Academic Manager.Liaises with - All Internal Taraji Afrika Educational Group staff and departments, Teachers, peer administrators, Parents, and Students Main purpose - To promote the highest standards of business ethos within the administrative function of the school, and strategically ensure the most effective use of resources in support of the schools learning objectives. Job scope and context - To manage the school administration office and provide coordinative services across board.
RESPONSIBILITIES
AdministrativeSet up and maintain efficient office systems and routines including manuals, data entry routines, filing and retrieval systems e.t.cManage school correspondence with stakeholdersEffectively manage, and coordinate senior management and director's diaries for stakeholder meetings Administer staff (teaching and non-teaching) coverage/absence / e.t.cAdminister school's admissions procedures; by advising parents on admission criteria, collating applications for admission, and monitoring criteria being consistently complied with. Administer student exit/transfer proceduresMaintain up-to-date student records including emergency contacts, medical forms, and all other relevant documentation Liaison on parent communicationMaintain student and staff databases on appropriate backed-up technology; ensuring up-to-date data is maintained Manage school enquiries Provide support to learning activities e.g. logistics planning for field trips etc. Finance and procurement Order stationary and other supplies, while managing stocks inventory Manage the compilation and maintenance of the school equipment inventory Prepare financial data, statistics and income/banking records, petty cash reconciliations etc.. for reporting Manage allocated budgets, and ensure financial systems are complied toManage all payables and receivablesPrepare and schedule invoices to all parents and processing of payments Undertake any relevant banking responsibilities as applicable.Leadership & managementProvide leadership in brand ambassadorship for the Taraji Afrika Educational Group brand Provide leadership on the design, development and implementation of the school's annual calendarHealth and Safety Champion, Refresh, monitor, and implement the overall school health and safety program and agenda Other General Responsibilities Liaison with external agencies for school alignment e.g. county government, school associations, parent's associations etc.Drive customer service standards in all parent interactions Co-ordinate weekly/monthly/quarterly routine meetings as applicable, and in liaison with the head teacher / directorParticipate in project work as shall be from time to time assigned.Any other duties as shall be assigned by managementMin Educational Requirements and work experienceDiploma in Business Administration or equivalent. A degree in Business Management is an added advantage. At least (3) years of working experience in a similar role or equivalent.Valid Certificate of Good Conduct.Skills and knowledge neededEarly childcare experience, bookkeeping and finance experience; administrative experience;General behaviorsAnalytical, organized, systematic & methodical, effective communicator, good interpersonal and influencing skills, drives change, self-motivated, reliable.
REQUIRED SKILLS
Bookkeeping, Office administration, management, School management, School inspection, Leadership skills, Child care, Procurement, Interpersonal communication, Work place safety
REQUIRED EDUCATION
Diploma, Associate's degree
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