Senior Finance Officer Consultant at

2 weeks ago

Nairobi, Nairobi Area, Kenya U.S. Pharmacopeial Convention (USP) Full time

US Pharmacopeia (USP) is an independent, scientific nonprofit organization that has focused on building trust in the supply of safe, quality medicines since 1820.

We are a public health organization that uses rigorous science and public quality standards setting to protect patient safety and improve global health.

Summary


The consultant will report to the Senior Finance and Operations Manager in Kenya and will work closely with USP headquarters in Rockville, Maryland.

They will oversee all project financial transactions which includes but is not limited to: accounts payable functions to include processing payroll, processing of invoices, expenditure monitoring and financial reporting, bank reconciliation and accounts analysis, preparation and processing of local tax returns and budget monitoring.

The consultant will also provide operations and administrative support to PQM+ Kenya. They will also be responsible for auditing financial information, compiling and submitting reports to Global Finance at headquarters.

As a key member of the PQM+ Kenya Operations team, the consultant will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations.

Key Responsibilities/Tasks

The consultant has the following responsibilities:
Oversee all project financial transactions, including deposits, receipts and vouchers for payment disbursements.

Develop monthly cash projections of project financial needs for procurement, support of project activities, staff payroll, subcontract/vendor payments, operational expenses, staff travel, and on- hand cash requirements.

Analyze and prepare financial and administrative reports as required by Senior Finance and Operations Manager and headquarters.

Complete the month-end close process in close collaboration with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner.

Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.

Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
Review and process payroll and employees' expense/petty cash payments,update new hires and terminations in payroll system.
Manage timesheets of all office staff ensuring timely submission, approval, accuracy, and filing.

Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.

Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
Track/monitor monthly expenditures against approved budget. Prepare monthly financial expense reports and cash and bank reconciliation statements. Serve as the focal point for project banking matters.
Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities.

Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.

Maintain all financial and accounting files and documents according to USP document management policies and procedures.
Assist in the preparation and coordination of the audit process.

Ensure that procurement activities are conducted in a timely and compliant manner and manage inventory and office supplies in line with relevant regulations with consultation with USP HQ Global Finance.

Perform logistics function including management of travel arrangements, meeting/workshop logistical arrangements, etc. to support effective and efficient project implementation.
Manage office inventory /assets and government property, as applicable in compliance with USAID rules and regulations.
Maintain a comprehensive and efficient filing system for good records keeping and document management.
Perform other related tasks as required.

Requirements
Skills and competencies required

Bachelor's degree in finance and/or accounting and local equivalent of chartered accountant certification
Five (5) or more years progressive professional accounting and/or financial management experience, preferably in the non-profit and/or development sector
Demonstrated working experience on a USAID or other international donor-funded project in Kenya.
Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes.

Additional Desired Preferences

Demonstrated experience with MS Excel, word PowerPoint, and accounting software, experience with QuickBooks preferred but not required.
Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills

Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize, and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure.

Hard working and attention to detail is essential.
Excellent organizational, communication, and interpersonal skills.

Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.

Proven ability to work in a team.
Fluency in national language and proficiency in written and oral English

Period of Performance

One year with possibility of extension based on the availability of funds

  • Senior Finance Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya World University Service of Canada Full time

    World University Service of Canada - is a leading Canadian non-profit organization in international development, committed to building a more equitable and sustainable worldJob RoleThe purpose of the Senior Finance officer is to support the management of a strong internal control environment, including segregation of duties, and the application of finance...

  • Senior Finance Officer

    5 days ago

    Nairobi, Nairobi Area, Kenya Africa Enterprise Challenge Fund (AECF Africa) Full time

    ABOUT THE COMPANYThe Africa Enterprise Challenge Fund (AECF) is a US $304 million private sector fund that provides catalytic funding to enterprises in 24 countries across sub-Saharan Africa. The Fund supports innovative commercial businesses in the agribusiness, renewable energy and adaptation to climate change technology sectors with the aim of reducing...

  • Innovative Finance Consultancy at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full time

    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Purpose of the Consultancy Working under the supervision and guidance of the Deputy Director - Programs (Kenya) the consultant will be responsible for the development and implementation of innovative projects to drive new sources of funding,...

  • Senior Finance Officer at

    6 days ago

    Nairobi, Nairobi Area, Kenya Africa Enterprise Challenge Fund (AECF) Full time

    The AECF provides catalytic funding in the form of repayable and non-repayable grants to businesses that would not otherwise have access to adequate financing.The Role The Senior Finance Officer will support sound management decisions related to the organization's financial sustainability. The role holder will be responsible for developing institutional and...

  • Finance and Administration Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Population Reference Bureau Full time

    The Population Reference Bureau informs people around the world about population, health, and the environment, and empowers them to use that information to advance the well-being of current and future generationsSummaryPopulation Reference Bureau (PRB) is seeking a Finance and Administration Officer to support general and project operations in our Nairobi,...

  • Senior Finance

    4 weeks ago

    Nairobi, Nairobi Area, Kenya TechnoServe Kenya Full time

    TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. We are a nonprofit organization that develops business solutions to poverty by linking people to information, capital and markets.SummaryTechnoServe is seeking a Senior Finance & Administration Manager for an anticipated USAID-funded...

  • Senior Internal Auditor at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Agricultural Finance Corporation (AFC) Full time

    The Agricultural Finance Corporation (AFC), a wholly owned Government Development Finance Institution (DFI), was established in 1963 initially as a subsidiary of the Land and Agricultural Bank. In 1969, it was incorporated as a full - fledged financial institution under the Agricultural Finance Corporation Act, Cap 323 of the laws of KenyaJob Summary:The...

  • Senior Associate, Climate Finance

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Genesis Analytics Full time

    We use our analytical capabilities to improve decision-making and, through better decisions, to unlock substantial value for our clients and society. While we are the largest economics-based consulting firm in Africa, we use a large number of techniques and approaches to achieve clarity for decision-makersTHIS ROLEThe Climate Finance and Economics practice...

  • Chief Strategy, Business Development and Planning Officer

    7 days ago

    Nairobi, Nairobi Area, Kenya Agricultural Finance Corporation (AFC) Full time

    ABOUT THE COMPANYThe Agricultural Finance Corporation (AFC), a wholly owned Government Development Finance Institution (DFI), was established in 1963 initially as a subsidiary of the Land and Agricultural Bank. In 1969, it was incorporated as a full – fledged financial institution under the Agricultural Finance Corporation Act, Cap 323 of the laws of...

  • Senior Finance Officer- Grants at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewOverview The Senior Finance Officer – Grants (SFO) is responsible for overseeing and monitoring of the grants'...

  • Senior Operations Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya World Bank Group Full time

    The World Bank Group (WBG) is a family of five international organizations that make leveraged loans to developing countries. It is the largest and most famous development bank in the world and is an observer at the United Nations Development Group.SummaryThe Senior Operations Officer working closely with the Regional Director and Principal Country Officer,...

  • Senior Outbound Tours Consultant

    4 weeks ago

    Nairobi, Nairobi Area, Kenya MSVL Group Full time

    ABOUT THE COMPANYWe are a team of dedicated professionals from Finance, Accounting, Human Resources, Career Counsellors, Mental Health Consulting and ERP sectors. Headquartered in Kenya, East Africa, with affiliates based in Africa, India, Middle East, North America, we offer an entire spectrum of consultancy services in Human Resources, Placements &...

  • Finance Officer at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Technical University of Mombasa Full time

    A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit societyVacancy No....

  • Grants Finance Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya BURN Full time

    ABOUT THE COMPANYBURN Manufacturing is a local manufacturer of eco-friendly stoves in Kenya. Their product cut down on carbon emissions by 50% when cooking and helps save time.JOB SUMMARYAbout the roleThis position is pivotal within the grants department, tasked with assisting the grants team in monitoring deadlines, ensuring compliance with donors'...

  • Corporation Secretary/Chief Legal Services Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Agricultural Finance Corporation (AFC) Full time

    ABOUT THE COMPANYThe Agricultural Finance Corporation (AFC), a wholly owned Government Development Finance Institution (DFI), was established in 1963 initially as a subsidiary of the Land and Agricultural Bank. In 1969, it was incorporated as a full – fledged financial institution under the Agricultural Finance Corporation Act, Cap 323 of the laws of...

  • Finance Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Chupa Chap Ltd Full time

    Chupa Chap Limited is your go-to party partner Fast, affordable drink delivery and we'll even host the bar for you.Department: Finance.Reports To: Finance CoordinatorSummaryChupa Chap, a dynamic player in the alcohol and beverage industry, is in search of a Finance Officer to join our team. Reporting directly to the Finance Coordinator, the Finance Officer...

  • Senior Political Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Deputy Chief Finance Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Moi University Full time

    Moi University is committed to providing quality education and services that meet the needs of its customers and stakeholders through quality and relevant teaching, research and community service and outreachRef. MU/ADM/02/4/2024About JobThe Deputy Chief Finance Officer (Accounts) will be responsible to the Chief Finance Officer Implementation of an adequate...

  • Sr. Officer, Finance

    2 weeks ago

    Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full time

    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.The Role:The Sr. Officer, Finance & Partnerships is responsible for providing oversight and day-to-day financial management of the partners (including subcontractors) and provide support on financial management more broadly. This position acts...

  • Finance Base Administrator

    2 days ago

    Nairobi, Nairobi Area, Kenya Action Against Hunger Full time

    ABOUT THE COMPANYAction Against Hunger saves lives while building long-term strategies for self-sufficiency.JOB SUMMARYAction Against Hunger seeks an experienced Director of Finance and Administration to oversee all financial and administrative aspects of a five-year USAID-funded project. Based in Kampala, Uganda, with travel to other locations as needed,...