Junior Accounting Specialist
1 month ago
ABOUT THE COMPANY
GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ's main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.
JOB SUMMARY
A. BackgroundGIZ has been working in Kenya on behalf of the GermanFederal Ministry for Economic Cooperation and Development (BMZ) since 1975 andup to now implements programs in a wide variety of areas, including economicdevelopment, green energy, governance, food security, and peace and security.The German Federal Ministry for Economic Cooperation and Development (BMZ) isour main commissioning party, but we also work closely with the private sector,fostering successful interaction between development policy and foreign trade.In the framework of the German Development Cooperation (GDC), GIZ cooperatesclosely with the German Development Bank, Kreditanstalt für Wiederaufbau, KfW,and other agencies. GIZ supports capacity development for individuals, organisationsand institutions, to enable the people to improve their lives through their ownefforts. We have developed guidelines for pro poor development and carry outour projects in close cooperation with civil society on the basis ofintergovernmental negotiations.
RESPONSIBILITIES
A. ResponsibilitiesThe Junior Accounting Specialistis responsible for: Ensuring that the service in the department is provided correctly and in accordance with GIZ financial management and accounting procedures B. TasksThe Junior Accounting Specialistwill perform the following tasks: Responsible for Cash Officeoperations: Facilitation of payments without delay for approved and properly prepared vouchers, coding, relevant and adequate support documents Reconciliations of physical and cash book balances according to the GIZ cash management rules and report i.e. when there is surplus or deficit. Ensure no new advances to persons with outstanding advancesFollow up on accounts receivables and payables for designated ProjectsEnsure constant updating and adherence to cash agreementsFirst level receiving and checking invoices and other claims for processing. Event Facilitation Regular communication with projects on events preparation, implementation and settlementBank agent to facilitate EAC payments and disbursement of DSA to participantsSubmission of accounting documents and settlement to finance unit at country officeLiaising with country office procurement department for venue bookings and settlement of final invoices.Process request for funds to cater for per diems and other reimbursementsFollow-up on VAT claims with the responsible unit at country office Additional Tasks Ensure regular timely follow up of project receivablesand payables and documents this process.Ensure all financial reposting are done in time, signed,submitted to the respective units and properly filled. Liaise with external auditors, partner and projects oncommercial suitability checkFollow-up with country office procurement team ondrafting of local subsidy and financing agreement contractsFollow-up and support partners on accountability/list ofexpenditures and ensure they're booked to cost timelyAny other duties as assigned from time to time by thesupervisor C. ProfileThe Junior Accounting Specialist should have the followingqualifications, competences and experiences;Qualifications First degree in Accounting, Finance, Business administration or related field.Professional qualification in accounting, at least CPA II or equivalent Professional experienceAt least two years of professional working experience in a similar position Other knowledge, additional competenceKnowledge of GIZ instruments and procedures will be an added advantageGood interpersonal communication skillsGood working knowledge of ITC technologies (related software, phone, fax, e-mail, the internet) and computer applications (e.g. MS Office)Good English command. German knowledge is an added advantageWillingness to upskill as required by the tasks to be performed D. Duration of AssignmentThis position involves frequentlocal travel and will be tenable until December 2024, with prospects ofextension should the status quo remain. E. Duty locationThe duty location is Nairobi. F. Submission of ApplicationVacancy Reference Number: GIZ/CO/01/04/2024GIZ is an equal opportunityemployer. All applications should be received by 25thApril 2024. Only shortlisted candidateswill be contacted.
REQUIRED SKILLS
Reporting, Accounting, Bookkeeping, Cash management (company)
REQUIRED EDUCATION
Bachelor's degree
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