Trade Project Officer at

4 weeks ago

Nairobi, Nairobi Area, Kenya Kenya Association of Manufacturers Full time
Kenya Association of Manufacturers is the representative organisation for manufacturing value-add industries in Kenya.

Established in 1959 as a private sector body, KAM has evolved into a dynamic, vibrant, credible and respected business association that unites industrialists and offers a common voice for businesses.


Job Purpose:


To increase the number of KAM members exporting manufactured goods in AfCFTA market and have manufacturers drive export led industrialization in Kenya.

Duties and responsibilities

Technical Drafting

Develop technical reports and materials in liaison with the trade manager to manufacturers and other stakeholders.
Research on trade environment to support project implementation.

Workflow Management

Undertake tasks and processes that ensure the smooth implementation of the work of the team.
Provide support and follow-up on routine administrative correspondence and processes.

Undertake tasks and correspondence in accordance with the Project's approved formats and ensure the grammatical validity and accuracy of all documents submitted to Project Management.

Review and prioritize important tasks and correspondence for execution.

Follow up and ensure that all tasks are completed and transmitted/dispatched in line with the project workplan/ Gantt chart.

Communication

Facilitate the arrangements for meetings with respect to timing and location.
Mobilize members for attendance of key project related events in liaison with other KAM sections.
Prepare minutes of meetings and relevant progress reports.
Provide necessary logistical support to the Project Team for missions relevant to the Project.
Schedule meetings for the Project Team according to already identified and set priorities.
Update and follow-up on the deadlines for Project related tasks.
Generate thematic communication documents for stakeholder engagement around project work.

Record Keeping and Documentation

Develop periodic project reports for internal and external reporting.
Maintain a detailed filing system in both electronic and print format.
Maintain a weekly/monthly calendar of meetings that indicates all meetings to be attended by the Project Team.

Ensure that all necessary documentation (briefing notes, talking points, presentations) for meetings, seminars, workshops or conferences are prepared in advance and provided to the Project Manager.

Maintain an updated contact address and e-mail directory of all key stakeholders of the Project.
Provide a project implementation status tracker in line with project workplan/ budget and Gantt chart.

Office Administration

Make logistical arrangements for the Project Team including tickets, hotel reservation, ground transportation, etc. in liaison with the KAM procurement team.
Support the preparation of presentations as required.
Photocopy and transmit electronic communication as required.
Undertake any other related tasks as assigned by the Project Coordinator/ Trade Policy Manager.

Procurement and Financial Duties

Maintain a regular overview of procurement and financial issues and bring any relevant issues to the attention of the Head of Policy and Trade Policy Manager.

Participate in the budget review, work plan and procurement plan and maintain records of all relevant documents during this process.

Provide project expenditure forecasting and make necessary procurement plans.

Requirements & Personal Attributes

Hold at least a degree in a business-related field (economics, business management, or other relevant/equivalent academic disciplines with at least 3 years relevant work experience.
Relevant experience in handling trade matters.
Previous experience in project management related work will be an added advantage.
Tech savy;- Ability to use various software applications like Microsoft office (Word, Excel. Power point and internet navigation, Drop Box, Video Communication platforms, database and management applications.
Good research, writing, communication skills.
A team player and able to work under pressure, adaptable and able to prioritize tasks with minimum supervision.

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