Programme Associate

2 months ago

Nairobi, Nairobi Area, Kenya UNICEF Full time

UNICEF is the world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.

Summary


Under the supervision and guidance of the supervisor, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the CO, external partners and agency counterparts in support of programme design and delivery.

S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

How can you make a difference?

Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.

Ensuring the timely and accurate recording and administrative processing of government & NGO's proposals and requests for direct cash transfers (DCTs).

Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner's projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.

Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.

Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.

Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.

Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

Perform Any Other Duties And Responsibilities Assigned As Required
To qualify as a champion for every child, the candidate must have...

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.

For this position, a bachelor's degree from a recognized academic institution in a relevant field may replace three years of related work experience.

A master's degree may replace additional two required.
A minimum of six years of progressively responsible finance or administrative work experience is required.
Experience in budget and financial planning, monitoring and management is highly desirable.

Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Proficiency in using SAP/ERP systems (VISION) will be an asset.
General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position
Prior experience in programme support functions is an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
Ability to work effectively with people of different national and cultural backgrounds.
Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

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