Procurement and Contracts Intern

1 month ago

Nairobi, Nairobi Area, Kenya GIZ KE Full time

ABOUT THE COMPANY

GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ's main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.

JOB SUMMARY

A. BackgroundGIZ has been working in Kenya on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) since 1975 and up to now implements programs in a wide variety of areas, including economic development, green energy, governance, food security, and peace and security.The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party, but we also work closely with the private sector, fostering successful interaction between development policy and foreign trade.In the framework of the German Development Cooperation (GDC), GIZ cooperates closely with the German Development Bank, Kreditanstalt für Wiederaufbau, KfW, and other agencies.GIZ supports capacity development for individuals, organisations and institutions, to enable the people to improve their lives through their own efforts. We have developed guidelines for pro poor development and carry out our projects in close cooperation with civil society on the basis of intergovernmental negotiations.

RESPONSIBILITIES

A. ResponsibilitiesThe Procurement and Contracts Intern is responsible for:supporting the Procurement and Contract Specialists to ensure delivery of key procurement duties providing administrative support to the various projects in line with procurement of goods and services. B. TasksWith the guidance and assistance of the Procurement and Contracts Specialist, the Procurement and Contracts Intern will perform the following tasks:Maintains and updates data relevant for of Goods and Services (supplierdatabase, market rates rates).Maintains and updates the filing system for LPO & Contract folders according to GIZ procedures in consultation with the Procurement & Contract specialists.Carry out market research for suppliers and consultants where necessary – checking additional status online with government institutions related.Ensure completeness of files in each project's files (both physical and scanned for the records manager to upload on GIZ Document Management System – DMS).Assist on sending of opening protocols to Tender Opening Committee (TOC).Assist on arranging of files in the store according to PN (Project Number) for easy access.Update the Goods & Contract files with fully processed invoices (with winpaccs numbers from Finance) and original delivery notes/ contracts and close the files in the system. Liaise withprojects to ensure all original delivery notes for goods & materials are submitted and filed.Maintains and updates the filing system for all contracts according to GIZ procedures.Liaise with the customs officer on the filing of import documents upon project confirmation of receipt.Carry out a check on completeness of contract files and update them where necessary under the guidance of Contract Specialists.Assist on location of completed files in the store whenever requested for audit.Assist in other administrative duties upon request.C. ProfileQualifications Just completed within one year, a Diploma in Supply Chain Management or a bachelor's degree in business administration or any other relevant field.Background experience or knowledge in procurement and procurement principles.Other knowledge, additional competenceHigh proficiency in the use of ICT technologies and computer applications.Excellent communication skills Strong organizational competence Able to work in a multicultural environmentGood coordination competencies and ability to multi-taskExcellent command of English & Somali.D. Duration of AssignmentThe duration of the internship will be six months.E. Duty locationThe duty location is Nairobi.F. Submission of ApplicationVacancy Reference Number: GIZ/CO/02/04/2024GIZ is an equal opportunity employer and applicants abled differently are highly encouraged to apply.All applications should be received by 25th April 2024. Only shortlisted candidates will be contacted.

REQUIRED SKILLS

File management and data back-up, Procurement, Purchasing, Documentation and record keeping

REQUIRED EDUCATION

Diploma, Associate's degree

  • Procurement and Contracts Intern at

    2 months ago

    Nairobi, Nairobi Area, Kenya African Wildlife Foundation Full time

    The African Wildlife Foundation, together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever.Job SummaryThis position will be an integral part of AWF's global Procurement and Contracts team and will oversee and support all procurement and contracting activities across the organization. In liaison with the...

  • Procurement Intern at

    1 week ago

    Nairobi, Nairobi Area, Kenya Jubilee Insurance Full time

    Jubilee Insurance was established in August 1937, as the first locally incorporated Insurance Company based in Mombasa in 1937. Jubilee Insurance has spread its sphere of influence throughout the region to become the largest Composite insurer in East Africa, handling Life, Pensions, general and Medical insuranceJob Ref. No. JLIL217Role PurposeThe Procurement...

  • Procurement Intern at

    1 month ago

    Nairobi, Nairobi Area, Kenya Habitat for Humanity International Full time

    Habitat for Humanity International, generally referred to as Habitat for Humanity or simply Habitat, is an international, non-governmental, and nonprofit organization, which was founded in 1976.JOB PURPOSE Reporting to the Procurement officer, the Procurement Intern will provide procurement support on various tasks within the Procurement function under...

  • Procurement Officer at

    1 week ago

    Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full time

    Performing and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is seeking a highly organized and detail-oriented Procurement Officer to...

  • Procurement Intern at

    1 week ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Job SummaryThe procurement Intern will support the procurement Office in procurement activities to ensure quality successful delivery...

  • Procurement Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...

  • Procurement Officer- Intern

    2 weeks ago

    Nairobi, Nairobi Area, Kenya ENGIE Full time

    JOB SUMMARYResponsible for supporting the effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best practices.Knowledge and skills Experience:Minimum 1-2 years of experience in Procurement or a similar position.Knowledge of Supplier Sourcing & Contract...

  • Procurement Officer- Intern

    1 month ago

    Nairobi, Nairobi Area, Kenya ENGIE Full time

    JOB SUMMARYResponsible for supporting the effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best practices.Knowledge and skills Experience:Minimum 1-2 years of experience in Procurement or a similar position.Knowledge of Supplier Sourcing & Contract...

  • Procurement Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya UNODC - United Nations Office on Drugs and Crime Full time

    Org. Setting and ReportingThe position is located in the UNODC Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the UNODC ROEA Regional Representative and the direct supervision of the Programme Management Officer heading the...

  • Procurement Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya UNODC - United Nations Office on Drugs and Crime Full time

    Org. Setting and ReportingThe position is located in the UNODC Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the UNODC ROEA Regional Representative and the direct supervision of the Programme Management Officer heading the...

  • Procurement Officer- Intern at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya ENGIE Full time

    ENGIE is a leading world group that provides low-carbon energy. Our group is a global reference in low-carbon energy and services.Job Purpose/MissionResponsible for supporting the effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best...

  • Procurement Officer- Intern at

    1 month ago

    Nairobi, Nairobi Area, Kenya ENGIE Full time

    ENGIE is a leading world group that provides low-carbon energy. Our group is a global reference in low-carbon energy and services.Job Purpose/MissionResponsible for supporting the effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best...

  • Procurement Intern

    4 days ago

    Nairobi, Nairobi Area, Kenya Nine One One Group Limited Full time

    ABOUT THE COMPANYNine One One Group Limited is an integrated security solutions provider. We have been in operations for close to two decades in the East African region, offering value security solutions to our clients. Over the years the Group has grown to become a market leader in vehicle tracking (Car Track), emergency response services (911 Emergency...

  • Procurement Manager

    7 days ago

    Nairobi, Nairobi Area, Kenya Summit Recruitment and Search Full time

    Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African marketKey Responsibilities:Procure materials and goods from suppliers, ensuring timely and cost-effective...

  • Senior Contracts Management Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Senior Contracts Management Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Procurement Officer

    3 days ago

    Nairobi, Nairobi Area, Kenya United Nations Support Office in Somalia Full time

    ABOUT THE COMPANYOur core mission is to provide critical support to AMISOM, UNSOM and the Somali Federal Security Institutions to make them more effective in defeating enemies of peace and in creating the much needed space for political reconciliation, state formation and extension of government authority in Somalia. JOB SUMMARYEducationAdvanced university...

  • Procurement Intern

    2 months ago

    Nairobi, Nairobi Area, Kenya World Food Programme Full time

    ABOUT THE COMPANYThe World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.JOB SUMMARYThe Procurement unit would like to harness the business-oriented analysis skills to better achieve its strategic goals of being agile, being reliable & cost efficient, supporting quality & safety, and strengthening national capacities &...

  • Senior Procurement Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services Full time

    ABOUT THE COMPANYThe United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.JOB SUMMARYEducation/Experience/ Language RequirementsMaster degree or equivalent preferably in Procurement and/or...

  • Senior Procurement Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services Full time

    ABOUT THE COMPANYThe United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.JOB SUMMARYEducation/Experience/ Language RequirementsMaster degree or equivalent preferably in Procurement and/or...