Manager, USAID Finance and Compliance at Global Alliance for Improved Nutrition

1 month ago

Nairobi, Nairobi Area, Kenya Global Alliance for Improved Nutrition (GAIN) Full time
The Global Alliance for Improved Nutrition (GAIN) is an international organization driven by the vision of a world without malnutrition

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Manager, USAID Finance and Compliance to oversee and manage the finances of grants funded by the US Government.

This role will be based in Nairobi, Kenya and is offered on a 12 months' fixed term contract subject to the availability of funding.

Reporting to Head of Management and Donor Accounting, the postholder will work closely with the Head of Management and Donor Accounting, the Chief Financial Officer, the Chief of Party and other senior Programmes colleagues to oversee and manage the finances of grants funded by the US Government.

You will be responsible for ensuring that financial management and compliance is effective and that donor reporting is timely and accurate.


Key Responsibilities include:
Ensuring project reports, including expenditure against remaining obligations, are reviewed on a monthly basis with implementing managers and that cost allocations are made appropriately for the awards
Monitoring and tracking overall contractual obligations and accruals to accurately capture project financial commitments and determine pipeline variance
Managing the financial aspects of work-planning and periodic financial reviews/modifications, while facilitating effective linkages between GAIN finance/technical staff, country programmes, and partners
Supporting the development and management of subaward and consultants' contracts, liaising with technical teams to track and review payments; capacity build subaward partners as necessary
Serving as the finance/compliance focal point for assigned awards, proactively providing guidance, training, orientation and explanations on compliance to staff and partners where needed, responding to requests for assistance and taking corrective action
Supporting contracting/subaward processes (e.g. donor agreements, teaming agreements) ensuring execution according to GAIN's policies and procedures as well as USAID/USG requirements (2 CFR 200, FAR, AIDAR as applicable) and other donor requirements
Preparing documentation for recurring compliance tasks including NICRA calculation, PVO and SAM registration, etc.
Preparing and submitting annual/quarterly financial reports, donor invoices and fund requests to USAID, including textual variance analysis and context as needed, ensuring the donor is aware of the position regarding remaining obligated funds, and approved workplan budgets
Managing the quarterly forecast for USG awards
Representing GAIN Corporate Finance at meetings with external stakeholders (e.g. USAID, subaward recipients)
Supporting the preparation and review (including cost analysis) of proposal budgets and supporting documents
Travelling to field offices where necessary for start-up, close-out, training, financial reviews of projects or general operational support

About You

The ideal candidate will have significant professional experience in grant/donor finance with good knowledge and skills in technical accounting, the financial management of restricted donor funding, and donor compliance.

You will have significant relevant experience in the financial management of USAID awards, including the preparation of donor reports and financial compliance and proficient in USAID regulations, particularly as applicable to awards to non-US NGOs.

The postholder should possess excellent communication skills, fluent in written and spoken English and have experience working in multicultural and multi-country environment.

You will possess strong analytical and negotiation skills and willing and able to present clear written reports and explain financial concepts and analyses to non-finance colleagues.

In addition, you should be highly flexible and willing and able to travel.
The ideal candidate will be a fully qualified accountant (holder of ACCA, ACA, CIMA, CPA or equivalent). Candidate with bachelor's degree or equivalent would be an advantage.

You will be computer literate in Microsoft Office, candidate with experience of ERP / project management / high-end accounting systems e.g.

Serenic Navigator (Navision), Microsoft Dynamics NAV, Jet Reporting, Salesforce, SharePoint and CMS websites would be an advantage.

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