Project Development and Reporting Officer

1 month ago

Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full time

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.


Context:

Under the overall supervision of the Deputy Chief of Mission and direct supervision of the Head of PSU, and in close collaboration with the relevant units at the Country Office, Regional Office and Headquarters (HQ), the Project Development and Reporting Officer will be responsible and accountable for supporting the coordination and facilitation of project development, donor and institutional reporting in the fields of migration management, emergency response, as well as assisting with liaison activities with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM's regional and country strategies.

The Project Development and Reporting Officer will contribute to identifying opportunities for developing and promoting IOM's strategic objectives through programmes in CO and for developing Strategic Partnership with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM global, regional and country strategies including the Strategic Results Framework (SRF).


Core Functions / Responsibilities:

Contribute to the development of results-based programmes and projects, concept notes and project proposals, in close coordination with the CoM, Project Managers, UNCT, relevant donors, government counterparts and project partners, by providing technical inputs and support that responds to emerging trends and priorities and that are in compliance with IOM and donor interests and requirements.

Review resource requirements, document programmatic needs, gaps and opportunities.

Contribute to the alignment to IOM global, regional and country strategies during project development and donor reporting, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators.

Support the endorsement process for concept notes and project proposals.

Support the Project Managers in drafting donor reports in close coordination with relevant units in the CO and RO in line with IOM policies, standards and internal procedures.

Research potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information.

Draft donor profiles and guidance notes on donor priorities, and assist with developing approaches to expand the IOM donor base.

Support effective working relationships with donor counterparts and project/programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.

In coordination with relevant units in the CO, draft visibility and other resource mobilization materials and organize donor briefings and visits.

Support capacity building and training activities in the field of programme development, donor and institutional reporting and the roll-out of the SRF for CO's staff through workshops and seminars.

In support of knowledge management, maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM's relevant software application.

Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education

Master's degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.

Experience

Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
Work experience in donor relations and grant management for specific donors of IOM's interest;
Confirmed experience in donor report writing in humanitarian and/or development settings; and,
Experience with Results Based Management approach and other strategic planning approaches.

Skills

Good communication, writing and organizational skills;
Ability to prepare clear and concise reports;
Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
Extensive analytical and planning skills;
Capacity to establish working relationships with governmental authorities, national and international institutions and non-governmental organizations;
Capacity to supervise and train support staff;
Ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
Ability to work with accuracy under constraints and pressure;
High sense of confidentiality, initiative and good judgment;
Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
Good level of computer literacy, including database applications.

Languages

IOM's official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency:
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism:

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Courage:
Demonstrates willingness to take a stand on issues of importance.

Empathy:
Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

Teamwork:
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results:
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge:
Continuously seeks to learn, share knowledge and innovate.

Accountability:
Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication:
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

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