Procurement Officer at

1 month ago

Nairobi, Nairobi Area, Kenya Technical University of Mombasa Full time
A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit society

Vacancy No. TUMEL/PO/15/04/2024

Reporting to:
Managing Director

Duties and Responsibilities:
Implementation of Public Procurement and Asset Disposal Act, 2015, Regulation 2020 and ensuring adherence to the laid down Procedures and policies;
Assisting Supply Chain Management Services function in the day-to - d a y duties, innovation, and design of Supply Chain Management operations and procedures;
Counter check suppliers' invoices with original quotations or tender documents and ensure original terms have been adhered to;
Determining and proposing methods and strategies for handling the Supply Chain Management Function;
Offering secretariat services to various procurement and disposal committees;
Improvement of strategies that are adaptive to the changing Environment and Technology;
Advising the Accounting Officer on Supply Chain Management matters;
EnsuringHigh Professionalism and Supply Chain Management Standards;
Consolidation of the Enterprise Procurement Plan and ensure its full implementation;
Preparing and publishing of the tender awards;
Operationalization of e-Government Procurement Strategies and Inventory Management;
Liaising with suppliers to ensure timely delivery of goods and services;
Maintaining and updating a list of pre-qualified suppliers;
Undertaking market surveys to ensure the Enterprise obtains value for money;
Ensuring safe custody of all procurement records including appropriate documentation of files;
Provision of appropriate guidance on the Supply Chain Management Policy matters;
Assisting in procurement planning and budget preparation as per existing laws, regulations, and enterprise procurement policies;
Preparation of tender documents, publishing, and evaluation;
Giving of Professional Opinions to the Accounting Officer;
Disposal of assets in compliance with the relevant Laws and Regulations; and

Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Requirements

Qualifications:
Must possess a Bachelor's Degree in Supply Chain Management or Logistics or a related field;
Must have at least five (5) years of relevant work experience in the Public Sector or Private Sector;
Demonstrated professional competence through an understanding of Supply Chain Management and emerging Supply Chain Management trends and techniques;
Understanding of legal and regulatory provisions in the profession;
Be conversant with current and relevant government policies on procurement;

MUST be registered with Kenya Institute of Supplies Management (KISM) in good standing and have a Valid Practicing License.

Personal Attributes

Highest Integrity
Ability to get on well with a diverse workforce.
Good Knowledge in the professional field of specialization
Good communication skills
Ability to take instructions
Good organizational and supervisory skills

Skills & Attitudes

Good knowledge of the Employment Laws of Kenya
Planning, organizing, and coordinating skills
Good communication &negotiation skills
Teamwork and people management skills
Report writing skills
Ethics and Integrity

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