Assistant Director Administration

1 month ago

Nairobi, Nairobi Area, Kenya Kenya Marine and Fisheries Research Institute Full time

ABOUT THE COMPANY

Kenya Marine and Fisheries Research Institute is empowered to carry out research in Marine and Freshwater fisheries, Aquatic biology, Aquaculture, Environmental Chemistry, Ecological, Geological and Hydrological studies, as well as Chemical and Physical Oceanography.

JOB SUMMARY

Requirements for Appointment/Person SpecificationFor appointment to this grade, an officer must have: -i) At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;ii) Master's degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;iii) Bachelor's degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;iv) Minimum KCSE C+ (plus) or its equivalent;v) Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;vi) Member of a relevant professional body in good standing;vii) Proficiency in computer applications;viii) Demonstrated good results in work performance; andix) Meets the requirements of chapter six of the constitution.

RESPONSIBILITIES

i) Advising management on administrative policies, procedures and regulations;ii) Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;iii) Ensuring efficient provision of transport, security and cleaning service;iv) Coordinating the preparation of terms of reference for outsourced services;v) Supervising the implementation of outsourced services;vi) Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;vii) Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;viii) Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the Institute;ix) Coordinating disaster management and emergency response initiatives in the institute;x) Ensuring staff appraisals and staff development of the department; xi) Initiating administrative staff training and development and other policy matters;xii) Providing cross-functional liaison for administrative matters;xiii) Facilitating meetings, conferences and other special events;xiv) Ensuring general maintenance of office equipment's and building is undertaken;xv) Generating administrative reports on repairs and maintenance;xvi) Ensuring acquisition of legal documents such as motor vehicle and assets insurancesxvii) Facilitating renewal of insurance policies for company property and motor vehicles;xviii) Supervise timely settlement of the utility bills and other related claims;xix) Manage inventory of the Institute's assets;xx) Coordinate development of reports in the division;xxi) Lead in identification of risks and formulate measures to mitigate risks in the division;xxii) Coach, mentor, supervise and facilitate capacity development activities in the division;xxiii) Lead in the development and monitor implementation of division's annual work plan and budgets; andxxiv) Guide staff performance management in the division.

REQUIRED SKILLS

Performance monitoring and evaluation, Vision and strategy, Human resource and personnel development, Human resources information systems, Research and development, Testing and debugging, System administration, User management and administration, Personnel administration (working hours, holidays), Leadership skills, Code documentation, IT support, Employee relations and consultations, Programming, Research planning

REQUIRED EDUCATION

Post-graduate education

  • Assistant Director Administration Services at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Migori County Public Service Board Full time

    Migori County is a county in the former Nyanza Province of southwestern Kenya. It is located in western Kenya and borders Homa Bay County, Kisii County, Narok, Tanzania and Lake Victoria to the West. The county also borders Uganda via Migingo Island in Lake Victoria.SummaryBasic Salary Scale: Ksh 90,200 – Ksh 124,630 pm House Allowance:Kshs21,000 Commuter...

  • Administrative Assistant- Kenya Country Director's Office at PATH

    1 month ago

    Nairobi, Nairobi Area, Kenya PATH Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children.ResponsibilitiesAdministrative Support - 50% Support with executing HUB meetings, coordinate virtual meetings with staff, support communication during meetings, and share information to promote learning. Support...

  • Administration & Finance Assistant to the Regional Director of CIRAD at

    1 month ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe role of CIRAD's regional management, which covers eleven countries in East Africa, is to promote the...

  • Administrative Personal Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    At Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.SummaryThis is a full-time...

  • Special Assistant, Administration at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities Perform...

  • Administrative Personal Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    ABOUT THE COMPANYAt Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.JOB...

  • Deputy Director Administration Services at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Migori County Public Service Board Full time

    Migori County is a county in the former Nyanza Province of southwestern Kenya. It is located in western Kenya and borders Homa Bay County, Kisii County, Narok, Tanzania and Lake Victoria to the West. The county also borders Uganda via Migingo Island in Lake Victoria.SummaryBasic Salary Scale: Ksh 102,860 – Ksh 137,070 pm House Allowance:Kshs21,000 Commuter...

  • Assistant Director Internal Audit at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Kiambu County Government Full time

    Kiambu County is one of the 47 counties in the Republic of Kenya. It is located in the central region and covers a total area of 2,543.5 Km2 with 476.3 Km2under forest cover according to the 2009 Kenya Population and Housing Census. Kiambu County borders.ASSISTANT DIRECTOR INTERNAL AUDIT, JOB GROUP CPSB 05 (P) - (1 POST)SUMMARYThis position is responsible to...

  • Director, Human Resources and Administration at

    1 month ago

    Nairobi, Nairobi Area, Kenya Communications Authority of Kenya Full time

    The Communications Authority of Kenya is the regulatory authority for the communications sector in Kenya. Established in 1999 by the Kenya Information and Communications Act, 1998, the Authority is responsible for facilitating the development of the Information and Communications sectors including; broadcasting, multimedia, telecommunications, electronic...

  • Assistant Director Internal Audit at

    1 month ago

    Nairobi, Nairobi Area, Kenya Tharaka Nithi County Assembly Full time

    Tharaka Nithi County is one of the forty seven (47) counties in Kenya. It borders the Counties of Embu to the South and South West, Meru to the North and North East, Kirinyiga and Nyeri to the West and Kitui to the East and South EastRequirements for Appointment Be an Employee of Tharaka Nithi County Government A Degree in any of the following disciplines:...

  • Administrative Assistant I EIMEA at

    1 month ago

    Nairobi, Nairobi Area, Kenya H.B. Fuller Full time

    H.B. Fuller, experts in industrial adhesives, industrial coatings, industrial sealants and specialty materials in two dozen markets.ResponsibilitiesAdministration/Office Management Manage day-to-day administrative tasks. Supplies and Inventory Management-Ensure an adequate supply of office supplies, Track inventory of all supplies by use of an excel...

  • Assistant Director Accounting Services at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Tharaka Nithi County Assembly Full time

    Tharaka Nithi County is one of the forty seven (47) counties in Kenya. It borders the Counties of Embu to the South and South West, Meru to the North and North East, Kirinyiga and Nyeri to the West and Kitui to the East and South EastRequirements for Appointment Be an employee of Tharaka Nithi County A Degree in any in any of the following disciplines:...

  • Administrative Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.ResponsibilitiesGeneral...

  • Administrative Assistant at

    5 days ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.ResponsibilitiesHuman...

  • Administrative Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.ResponsibilitiesHuman Resources Management Initiates, processes, monitors, reviews and...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Amref Kenya Full time

    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million.JOB PURPOSETo work collaboratively with the project team on specific short- and long-term assignments. S/he will oversee tasks...

  • Administrative Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Technical University of Mombasa Full time

    A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sciences, business and related areas that benefit societyVacancy No:...

  • Administrative assistant

    4 days ago

    Nairobi, Nairobi Area, Kenya Alliance Ltd Full time 35,000 - 45,000 per month

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to ensure efficient operation of our office. You will undertake a variety of tasks ranging from managing phone calls, correspondence, and schedules to organizing and maintaining files. Your contribution will...

  • Administrative Assistant at

    1 week ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...