Program Support Specialist at
3 weeks ago
Summary
We are seeking a highly organized and versatile individual to join our team.
As a Program Support Specialist, you will play a key role in supporting various aspects of our organization, including procurement, finance, event coordination, communications, and operations.
The ideal candidate is detail-oriented and proactive and possesses excellent communication and multitasking skills.Responsibilities
Administrative Support
Assist in the development and maintenance of program documentation, including project plans, timelines, meeting notes and reports.
Support day-to-day operations by addressing administrative needs and resolving operational issues, as well as notetaking for internal and external meetings
Maintain accurate & up-to-date program data and records, especially using Microsoft Teams and SharePoint. Assist in collection, analysis, and reporting of program-related data.
Support the procurement process for program supplies, services, and equipment in close coordination with the procurement team and finance team.
Collaborate with the procurement team to facilitate the purchase of goods and services.Assist in maintaining procurement records and ensuring compliance with company policies.
Communicate with vendors to obtain quotes, negotiate terms, and track deliveries
Event & Logisitics Coordination
Plan and coordinate events, including meetings, conferences, and team-building activities.
Manage logistics, such as venue selection, catering, audiovisual equipment, and guest accommodations.
Provide virtual and on-site support during events, online or offline using Zoom or Teams, to ensure smooth execution.
Coordinate travel arrangements, accommodations, and logistics for program-related activities.
Finance Administration & Grants Coordination
Support financial processes such as expense tracking, invoice processing, and budget monitoring.
Assist in preparing financial reports and statements for management review.
Work closely with the finance team to ensure accurate and timely financial transactions
Assist in the preparation and submission of grant proposals and reports.
Monitor grant compliance and reporting deadlines.
Collaborate with the development team to ensure alignment of program activities with grant requirements.
Communication, Monitoring & Evaluation and Stakeholder Engagement
Liaise with internal and external stakeholders to facilitate communication and collaboration.
Assist in the preparation of materials for program presentations and reports.
Assist in creating and editing communication materials, including newsletters, announcements, and presentations.
Collaborate with the communications team to ensure consistent messaging across various platforms, including managing social media accounts (i.e. LinkedIn).
Monitor and respond to inquiries through email and other communication channels.
Support the monitoring and evaluation processes of programs.
Assist in gathering feedback from program participants and partners
Qualifications
Bachelor's degree in relevant field.
2 years experience in an Operations role including but not limited to procurement, event management and Admin.
Professional writing in English
Project management and process oriented
Microsoft Suite:
Word, Excel, PPT, Outlook, Teams
-
Transform Program Coordinator at
4 weeks ago
Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full timeThe International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Summary The Program Coordinator will support the TRANSFORM project and will be responsible for the operational aspects of the implementation of all key IRC objectives and deliverables of this initiative. The Program Coordinator will be based...
-
Technical Support Specialist at
2 weeks ago
Nairobi, Nairobi Area, Kenya Andersen Full timeAndersen in Kenya is a member of Andersen Global, an international association of member firms with more than 3,500 professionals worldwide, nearly 500 global partners and a presence in over 111 locations through its member firms and collaborating firms. The professionals of Andersen Global all over offices in the world share a common background and a...
-
Nairobi, Nairobi Area, Kenya Habitat for Humanity International Full timeHabitat for Humanity International, generally referred to as Habitat for Humanity or simply Habitat, is an international, non-governmental, and nonprofit organization, which was founded in 1976.Position Summary:Reporting to the Director, Program Operations in the Africa Area Office, with the matrix supervision by the Volunteer and Institutional Engagement...
-
Nairobi, Nairobi Area, Kenya International Institute of Tropical Agriculture Full timeThe International Institute of Tropical Agriculture (IITA) is a non-profit institution. that generates agricultural innovations to meet Africa's most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation.SummaryThe International Institute of Tropical Agriculture (IITA) invites applications for the internationally recruited...
-
Senior Program Support Assistant at
1 day ago
Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full timeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partnersSummaryUnder the overall supervision of the Senior Programme Coordinator (EPC) and the direct supervision of the Durable Solutions Consortium Coordinator, the Senior Programme...
-
VPRU MEAL Specialist at
4 weeks ago
Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full timeThe International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Job Overview:The Violence Prevention and Response Technical Unit (VPRU) provides dynamic support to IRC's country offices on protection programming—including direct technical assistance to country program staff—ensuring innovation,...
-
Monitoring Evaluation and Learning Specialist
4 weeks ago
Nairobi, Nairobi Area, Kenya DAI Kenya - Development Alternatives, Inc. Full timeDAI is a global development company working on the frontlines of international development consulting. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.POSITION DESCRIPTIONThe Monitoring, Evaluation and Learning Specialist...
-
Health SRHR Specialist at
4 weeks ago
Nairobi, Nairobi Area, Kenya Cowater International Full timeCowater International is Canada's global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe.SUMMARY OF THE POSITIONCowater International through its FSSP is supporting the Canadian High Commission to recruit a Health SRHR...
-
Information Technology Specialist
4 days ago
Nairobi, Nairobi Area, Kenya Education Development Center Full timeEducation Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the worldSummaryThe Information Technology (IT)...
-
Information Technology Specialist
2 weeks ago
Nairobi, Nairobi Area, Kenya Education Development Center (EDC) Full timeJOB SUMMARYQualificationsThe candidate for the position of IT Specialist shall have at a minimum the following qualifications:Education:A Master's-level degree in information technology, business, and information technology (BIT), computer science, information science with IT or related field from an accredited institution.Skills and Experience:A minimum of...
-
Transport Specialist at
4 weeks ago
Nairobi, Nairobi Area, Kenya World Bank Group Full timeThe World Bank Group (WBG) is a family of five international organizations that make leveraged loans to developing countries. It is the largest and most famous development bank in the world and is an observer at the United Nations Development GroupDuties and Responsibilities The Transport Specialist reports to the Practice Manager, Transport, Eastern Africa....
-
Activity Specialist
3 weeks ago
Nairobi, Nairobi Area, Kenya Development Alternatives Incorporated Full timeABOUT THE COMPANYDAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including...
-
Remuneration Specialist at
4 weeks ago
Nairobi, Nairobi Area, Kenya Genesis Analytics Full timeOur purpose is to unlock value in Africa. We use our analytical capabilities to improve decision-making and, through better decisions, to unlock substantial value for our clients and society. While we are the largest economics-based consulting firm in Africa, we use a large number of techniques and approaches to achieve clarity for decision-makers.ROLEOur...
-
Nairobi, Nairobi Area, Kenya Millennium Water Alliance Full timeAt the 2002 World Summit for Sustainable Development, then-Secretary of State Colin Powell announced the U.S. commitment to the Goals for Sustainable Development. One goal is to "reduce by half, the proportion of people without access to safe and affordable drinking water and sanitation" by the year 2015.PurposeThe position holder will support monitoring,...
-
Monitoring and Evaluation Specialist
1 week ago
Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full timeThe United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Functional Responsibilities: The M&E Specialist plays a pivotal role in rolling out and enhancing ETP's M&E strategy...
-
Program Manager at
3 weeks ago
Nairobi, Nairobi Area, Kenya FilmAid Full timeFilmAid is an international development and humanitarian communications organization that harnesses the power and influence of media and the arts to respond to emergencies as well as promote social change through dialogue in order to protect the wellbeing of displaced and vulnerable populations by building stronger, healthier, and more informed communities...
-
Human Resources Specialist, Kitale at
7 days ago
Nairobi, Nairobi Area, Kenya Water Mission Full timeWater Mission is a rapidly growing Christian engineering nonprofit working to end the global water crisis by building safe water, sanitation, and hygiene solutions in developing nations and disaster areas. Guided by love, excellence, and integrity, we are driven to share clean, safe water and God's love with all.What is the opportunity? Working under the...
-
Program Officer
4 weeks ago
Nairobi, Nairobi Area, Kenya World Vision Kenya Full timeWorld Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.Key Responsibilities:Programme Design, Management and Reporting Ensure that the project log frames and M&E plans are...
-
Senior IT Desktop Support at
2 weeks ago
Nairobi, Nairobi Area, Kenya iSON Xperiences Limited Full timeiSON Xperiences is a specialist in proactive customer engagement and customer xperience management, partnering with leading brands to optimize their customer xperience, revenue generation and business process management across the enterprise.SummaryThe senior IT Desktop support specialist will support and maintain organizational computer systems, desktops,...
-
Talent Acquisition Specialist at
4 weeks ago
Nairobi, Nairobi Area, Kenya The Fred Hollows Foundation Full timeThe Fred Hollows Foundation, an international NGO founded in 1992 has been a driving force in the development and implementation of blindness prevention programs in some of the poorest and most isolated regions in the world.THE OPPORTUNITYThe Talent Acquisition Specialist is accountable for implementing attraction and selection initiatives and processes to...