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Regional People

3 months ago

Nairobi, Nairobi Area, Kenya Inkomoko Full time

Inkomoko's vision is an Africa with thriving communities where young people and refugees are engaged, communities have access to relevant innovations for self-determination, and where African solutions are unleashed to solve African problems.

About the Opportunity

This is a new position for Inkomoko, with the opportunity for providing organization-wide comprehensive HR documentation, policy development and management, and legal support.

The Regional People & Culture & Advisor, Documentation & Compliance will work closely with the leadership team and People and Culture (P&C) managers to develop, implement, and maintain HR documentation, policies, and procedures in compliance with relevant laws and regulations, while also providing legal support on HR-related matters including research, drafting documents, and litigation support.

Reporting to the People & Culture Deputy Director, Country Operations, the position responsibilities include:
Responsibilities
Documentation and Records Management

Oversee the organization, maintenance, and updating of all HR documentation, including employee records, contracts, and compliance materials.
Implement electronic document management systems to streamline documentation processes and ensure easy access to information.
Monitor document retention policies and ensure compliance with data protection regulations.

Ensure all HR documentation complies with relevant laws and regulations, including those related to employment, privacy, and data protection.

Ensure staff records are organized by the respective staff, secure, and compliant with legal requirements.

HR Policies and Procedures

Coordinate the development of new HR policies and procedures or update existing ones in collaboration with the P&C teams.

Ensure all HR policies and procedures for all our Countries of operation comply with relevant laws, regulations, and organizational requirements

Communicate HR policies and procedures to employees by distributing policy documents to all employees, conducting staff awareness sessions, and through other available communication channels.

Evaluate employees' understanding and adherence to HR policies. This may involve monitoring policy compliance, providing guidance and training to employees, and enforcing policies when necessary.
Assist in interpreting laws and regulations pertaining to HR practices and policies

Risk Management & Compliance

Stay updated on changes in employment laws and regulations and ensure that HR policies are updated accordingly.
Conduct regular audits of HR policies, practices and procedures to identify areas of potential risk or non-compliance.
Implement controls and procedures to mitigate identified risks and ensure compliance with legal requirements.
Provide training to employees and people managers on relevant employment laws, regulations, and HR policies and procedures.

Paralegal Support

Provide paralegal support to the P&C department on legal matters, including drafting legal documents, contracts, and agreements.
Liaise with external legal counsel and maintain relationships with legal service providers.

Take lead with internal investigations on employee complaints or allegations of misconduct, including gathering evidence, conducting interviews, and preparing investigation reports.

Conduct research to stay abreast of employment laws, regulations, and industry standards.

Training and Education

Conduct training sessions for P&C staff and managers on document management best practices, policy implementation, and legal compliance.
Educate employees on P&C policies and procedures to ensure understanding and compliance across the organization.

Minimum Qualifications
For this role, the successful candidate will have these qualities:

Bachelor Degree in Human Resource Management, Legal Studies or any other related field.
Certification as a paralegal or similar credential is preferred.
6+ years or more of working experience in HR documentation, policy management, and/or legal support roles.
Understanding of employment laws and regulations East and West African market
Strong attention to detail and organizational skills.
Proficiency in document management software and Google suite
Absolute confidentiality of employee records, demonstrating high levels of discretion, professionalism, and responsiveness.
Excellent communication skills - both spoken and written with excellent presentation skills.
Excellent collaborator – approachable, warm, honest, transparent, and able to influence others and manage up with confidence
Fluent in English, additional proficiency in French is desired