Monitoring and Evaluation Officer

4 weeks ago

Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full time

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.


Context:


Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Senior Programme Coordinator of the Emergency and Post-Crisis (EPC) Pillar of IOM Somalia Country Office (CO) and with the technical and administrative coordination of CO's MEAL Coordinator, and in close coordination with the Regional Monitoring and Evaluation Officer at the Regional Office (RO) for East of Horn of Africa in Nairobi, Kenya and relevant units at Headquarters, the Monitoring and Evaluation Officer will be responsible for supporting all aspects of projects/programmes/strategy, Monitoring and Evaluation (M&E), the development and implementation of the M&E system of EPC to strengthen monitoring and evaluation activities, data collection and analysis, reporting, to facilitate learning and recommend continuous improvements, where necessary.


Core Functions / Responsibilities:

Maintain and adjust the overall project/programme/strategy Monitoring and Evaluation framework in close coordination with Programme Managers and EPC Senior Programme Coordinator, the CoM, the Head of Operations and the Information Management (IM) Unit.

Prepare monthly, quarterly, or annual project/programme/strategy reviews, participatory impact assessments, process and operations monitoring, real time, midterm and final evaluations and lessons learned workshops, while monitoring the compliance of M&E arrangements with the donor/UN/HQ requirements.

Supervise Monitoring and Evaluation support activities assigned to other staff to facilitate comprehensive and detailed coverage of project/programme/strategy M&E activities through all stages of implementation.

Collaborate with EPC, IOM units, Implementing Partners and UNCT on both quantitative and qualitative monitoring aspects to provide relevant information for performance management and evaluations of project/programme/strategy activities for complying with regular reporting requirements.

Draft regular monitoring reports to be shared with relevant stakeholders such as donors/UN agencies and coordinate with the Programme Support Unit with regards to utilization of M&E findings in Public Information materials.

Ensure that evaluation reports are made available to the main stakeholders and donors, and are made public as per IOM Evaluation Policy.

Contribute and facilitate the regular sharing of M&E findings with relevant stakeholders and other IOM offices and departments, and that M&E data/reports are discussed in the appropriate forum in a timely manner, including to clarify discrepancies and clear gaps.

Coordinate the process for identifying the key performance questions, indicators and parameters for monitoring and evaluating performance and achievements.

Design the format for performance reports in line with M&E guidelines and donors/UNCT requirements, review and analyze, the monitoring reports and targets, highlight the causes of potential bottlenecks in implementation and recommend corrective measures, where necessary.

Participate to the selection of, and monitor the work of Implementing Partners that aresub-contracted to conduct surveys and studies required for monitoring and evaluating projects/programme/strategy, in line with procedural M&E and reporting guidance to be included in service providers' contracts.

Review the availability and quality of existing social and economic data related to the project/programme/strategy area, the methods for collecting them and the degree to which they can provide baseline statistics and reference for project/programme/strategy monitoring and evaluation.

Participate in activities with external partners, UN and donors to facilitate access to M&E data to stakeholders.

Undertake regular travel to the field in coordination with relevant IOM staff and/or partners to support implementation of M&E and to discuss corrective measures when needed.

In close coordination with Programme Support Unit, participate in the development of projects/programmes in the framework of CO's Strategy, Consolidated Appeal, Plans and/or Annual Report, in coordination with the operational and resource management staff.

Verify that budgets include necessary resources for M&E activities, including for conducting evaluations.

In coordination with the relevant units and Focal Points of the CO and the Somalia Community Engagement and Accountability Task Force, support the "do no harm" principle and work to promote Accountability to Affected Populations (AAP) approaches through awareness-raising and the development of effective accountability mechanisms, in line with IOM's global standards.

Keep abreast of internal framework for Monitoring, Evaluation, Accountability and Learning (MEAL) and Results Based Management (RBM) developments to ensure compliance with processes and strategies such as the Country and Regional strategies, IOM Institutional Questionnaire (IQ), IOM global M&E strategy, Strategic Results Framework (following IOM Global Vision), regional M&E planning tools and PRIMA-for-all standards.

Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education

Master's degree in International Relations, Political or Social Sciences, Business or Public Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.

Experience

Experience in project/strategy conceptualisation, development, monitoring, reporting and evaluation;
Experience in project/strategy development and capacity-building activities;
Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions; and,
Experience in organizing consultations, workshops and seminars with high level stakeholders.

Skills

Strong writing and research skills;
Excellent communication and analytical skills;
High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
Proven interpersonal and teamwork skills;
Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds;
Familiarity with financial and business administration;
Sound and proven understanding of internal and international migration issues in the country and in the Region;
In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
Strong knowledge of monitoring and evaluation techniques including evaluative methodologies and results monitoring plans; and,
Knowledge of UN cooperation frameworks and bilateral donor programming requirements.

Languages

IOM's official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency:
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism:

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Courage:
Demonstrates willingness to take a stand on issues of importance.

Empathy:
Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

Teamwork:
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results:
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge:
Continuously seeks to learn, share knowledge and innovate.

Accountability:
Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication:
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership:

Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision.

Assists others to realize and develop their leadership and professional potential.

Empowering others:
Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust:
Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision:
Works strategically to realize the Organization's goals and communicates a clear strategic direction.

Humility:
Leads with humility and shows openness to acknowledging own shortcomings.

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