Deputy Programme Manager/Deputy Chief of Party

1 month ago

Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full time
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners
Summary


Under the overall supervision of the Senior Programme Coordinator (Emergency Post Crisis) and the direct supervision of the Programme Manager/Chief of Party, the Deputy Programme Manager/Deputy Chief of Party (DCOP) will be responsible for providing oversight and coordination of program activities and expert technical support and advice.

The Deputy Programme Manager/DCOP should align seamlessly with the ambitious goals of the program, guide the partners and the team through the intricate landscape of multisectoral stakeholders, and work to ensure the program's objectives are not just met but exceeded.


Core Functions / Responsibilities:

Work closely with the Programme Manager/COP to provide technical direction, planning and reporting for the project, including the development and implementation of the annual work plans, quarterly and annual reports, bi-weekly reports and other USAID requests.

Ensure the successful implementation of the programme's initiatives and pilots in accordance with the overall objectives of the programme by providing day-to-day supervision of programme implementation staff, managing partners, technical consultants, and other stakeholders.

Lead project coordination with the relevant partners and stakeholders to ensure optimal cooperation and collaboration so that the project is efficiently supported and integrated into the wider Danwadaag portfolio.

Train and coach staff to support a strong understanding of the programme strategy, and work with field teams and partners in their effort to develop and maintain government led, community driven implementation approaches and collaboratively engage with displacement affected communities, local government authorities, local contractors, international NGOs, donors, and other key stakeholders, in support of strong programming.

Coordinate closely with the Logistics/Procurement, Grants and Finance Units to ensure application of standard guidelines and procedures aimed at ensuring an appropriate, efficient, and transparent use of funds.

Prepare accurate and compliant financial forecasts (internal and external) and project financial reporting.
Maintain and update the project Risk Matrix with specific focus on operational and compliance risks. Take responsibility for implementing specific risk mitigation measures outlined in the project Risk Matrix.

Ensure project compliance with donor requirements both internally and with partners, for example code of conduct and regular and transparent reporting on compliance issues such as aid diversion, and substantively support the submission of periodic project compliance reports.

Represent the USAID Scaling Solutions project in internal and external meetings as requested by the Programme Manager/COP.
Perform such other duties that may be assigned.

Required Qualifications and Experience:
Education

Master's degree in Social Science, Education, Development Studies, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.

Experience

Demonstrated experience working with displaced populations in a post conflict/conflict setting together with at least five (5) years of delivering large-scale operations;
Strong project management experience, including strategic thinking, resource management, work planning, implementation oversight and periodic review, and compliance management;
Demonstrated experience with remote team management, as well as direct management of diverse teams;
Proven background in large grants and award management;
Demonstrated experience in managing and delivering large multi-location programs in complex operating environments;
Operational expertise and experience in emergency and/or humanitarian aid programming; and,

Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Skills

Robust project planning and delivery skills;
A demonstrated ability to build and maintain relationships with host governments, donors, partners, local organizations, and other stakeholders;
High-level communications and interpersonal skills together with robust analytical and problem-solving skills;
Good communication, reporting and negotiation skills;
Excellent monitoring skills; managerial skills; organizational skills;
Accuracy and attention to details;
Ability to work with limited supervision; and,
Ability to multi-task and delivers on set objectives and timelines in complex situations.

Languages

IOM's official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency:
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism:

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Courage:
Demonstrates willingness to take a stand on issues of importance.

Empathy:
Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

Teamwork:
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results:
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge:
Continuously seeks to learn, share knowledge and innovate.

Accountability:
Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication:
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership:

Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision.

Assists others to realize and develop their leadership and professional potential.

Empowering others:
Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust:
Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision:
Works strategically to realize the Organization's goals and communicates a clear strategic direction.

Humility:
Leads with humility and shows openness to acknowledging own shortcomings

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