Accounts Clerk
1 month ago
ABOUT THE COMPANY
As we continue to grow, we don't lose sight of what's most important—people. Hyatt is a company that was built by family. It's a workplace where coworkers become friends. Every day we care for our guests. Care is at the heart of our business, and it's this distinct guest experience that makes Hyatt one of the world's best hospitality brands.
JOB SUMMARY
We are looking for an Account Clerk (Bank & Cash) who will support the smooth and efficient running of the Accounting Department while maintaining the Company's and Hyatt International's high standards of financial record keeping. He/she will be responsible for posting bank and cash transactions to the general ledger and the operating system. Supports the Chief Accountant departmental communications, reports, requests, documents created and received by the team adhering to legislation that is relevant to the department. The incumbent will also support the Chief Accountant in ensuring best practice activities are planned, delivered and documented for internal and external audit and performing follow-up as required.QualificationsRequired Qualifications/CertificationDiploma in a finance related course or its equivalentCPA, ACCA (Complete or completed one level) or its equivalent an added advantageExperience: Previous experience in a similar role is required
RESPONSIBILITIES
FinancialEnsures daily transfers from Operating Systems are accurate and mails statements to guests with recent activity in the hotel attaching pertinent back-upAttaches copies of folios, food and beverage guest checks, and miscellaneous vouchers if necessaryPosts receipts on the operating system and allocates receipts to open invoicesReconciles actual collections to receipts as per the operating systems and to the general ledger and perform bank and cash reconciliations on a daily basis for circulation as per Company policy.To report immediately any discrepancies to the Chief Accountant with copy to the Group Finance ControllerResearches and circulate declined bank cards and other credit card charge backs reports with justification and validity prior to adjustments on creditsAssists in the preparation of month end bank and cash reconciliation and participate in the quarterly, bi-yearly, yearly inventory of stock and operating equipmentTo reconcile his/her house fund daily and keep his/her safe neat and tidyThe combination for the safe should be written on a card, sealed in an envelope, which should be signed by the Accounts Clerk – Bank and Cash together with Chief Accountant. This envelope to be kept with the Chief Accountant, and to be used in the case of an emergencyTo open the Front Office safe depository, every morning, in the presence of a designated Accounts employee and Front Office Manager/Night Manager, and collects the deposit envelopes, which are checked against the deposit sheetTo report immediately any envelope missing to the Chief Accountant.To check each item in the envelope against the enclosed list, and any differences should be listed in the over/short column provided on the deposited sheet.To prepare banking slips for cash and cheques and deposit all cash and cheques in the Company's bank account before 11amTo prepare the Cash report and forward the same to the Chief AccountantTo provide change to Front Office and to designated Outlet POS staffTo pay petty cash expenses after verifying the approved petty cash vouchers and supporting documentsTo prepare a weekly summary of all petty cash payments and tips for reimbursement. This should be passed to the Chief accountant for approval, along with all supporting documents for reimbursementPerforms other tasks as and when assigned by supervisors in other areas of accountsMaintains a proper filing system and high level of record confidentialityPrepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activitiesPrepares all appropriate period closing reports and entries.OperationalSupport and assist in the smooth running of the accounting department, exerting diligent financial process whilst ensuring that accounting and company policy are adhered to.Takes responsibility for the duties and tasks assigned to the role, ensuring that all work is carried out in a timely and professional mannerCollaborate with colleagues to maximize guest satisfaction and comfort, delivering a positive and responsive approach to enquiries and problem resolutionSupport and deliver on the strategies and objectives of the accounting department taking ownership for assigned areas of responsibilityDevelops and builds own skills, knowledge and experience at every opportunity within accounting department, which aligns with the culture of growth, development and performance expected by the companyCollaborates with the Head of Department, ensuring that departmental inventory is maintained, that productivity targets are achieved and performance levels are attainedBuild and maintain effective working relationships, communicating with key stakeholders whilst promoting the company culture and valuesEnsures adherence to all legislation where due diligence requirements and best practice activities are planned, delivered and documented for internal and external audit, performing follow-up as required
REQUIRED SKILLS
Reporting, Accounting, Compliance, Financial analysis
REQUIRED EDUCATION
Diploma, Associate's degree
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