Senior Programme Assistant at

1 month ago

Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full time
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners
Summary


Under the overall guidance of the Senior Programme Coordinator (Community Stabilization), and under the direct supervision of National Programme Officer (Community Stabilization), the successful candidate will play a crucial role in effective daily program implementation, working with support units, and directly assisting in programme planning, financial tracking and grants management, coordination with other programme units, internal and external communications, and monitoring and evaluation.


Core Functions / Responsibilities:
Assist in the planning, coordination, implementation, and monitoring of project activities.

Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

Monitor budget implementation and propose adjustments as necessary.

Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.


Draft status reports:
identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

Organize meetings, workshops, and training sessions; prepare training materials and participate in the delivery of capacity building workshops.
Respond to complex information requests and inquiries; set up and maintain files/records.

Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.

Monitor work of implementing partners and report any non-compliance to the supervisor.

Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

Provides guidance/training and assists in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.

Perform other related duties as assigned.

Required Qualifications and Experience
Education

Bachelor's degree in Business Administration, Finance, Economy Management, Social Science, or a related field from an accredited academic institution with four years of relevant professional experience; or
High School Degree in the above fields with minimum six years of relevant professional experience.

Experience

Professional experience in financial administration and procurement process.
Experience working in respective programme/project preferably at field level, in stabilization and conflict environments.

Effective coordination with project staff and other units within the organization, implementing partners, and other relevant parties; Experience working with accounting and procurement system is an advantage.

Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage.
Experience of working in an international organization and knowledge of the UN is essential.

Skills

Excellent and demonstrable analytical, communication and writing skills.
Experience with UN, non-governmental or governmental institutions/organizations in a multi-cultural setting.
Sound knowledge of project implementation.
Good level of computer literacy, including database applications

Languages

For all applicants, fluency in English is required (oral and written).
Working knowledge of Somali is an advantage.

Required Competencies

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency:
maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism:

demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.


Courage:
Demonstrates willingness to take a stand on issues of importance.

Empathy:
Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2.

Teamwork:
develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results:

produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

Accountability:
takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.

Communication:
encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

  • Programme Management Assistant at

    3 days ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities Assists...

  • Programme Research Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.More specifically:...

  • Senior Programme Management Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for allResponsibilities Independently provides full range of programme/project management and...

  • Senior Programme Management Officer at

    6 days ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities Takes...

  • Programme Management Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Under the overall...

  • Senior Programme Manager at

    1 month ago

    Nairobi, Nairobi Area, Kenya DT Global Full time

    DT Global, built on more than 50 years of experience from AECOM International Development, Development Transformations, and the Global Peace and Development (GPD) Charitable Trust, applies ingenuity, evidence, and passion to everything we do. Grounded in decades of technical expertise and leadership around the world, we incorporate rigorous learning and...

  • Programme Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Aga Khan Foundation Full time

    The Aga Khan Foundation (AKF) is a private, not-for-profit international development agency, which was founded in 1967 by Prince Shah Karim Al Hussaini, Aga Khan IV. AKF seeks to provide long-term solutions to problems of poverty, hunger, illiteracy and ill health in the poorest parts of South and Central Asia, Eastern and Western Africa, and the Middle...

  • Programme Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...

  • UNEP-GEF Programme Assistant at

    6 days ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Specific tasks and...

  • Senior Programme Management Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities...

  • Programme Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Aga Khan Foundation Full time

    The Aga Khan Foundation (AKF) is a private, not-for-profit international development agency, which was founded in 1967 by Prince Shah Karim Al Hussaini, Aga Khan IV. AKF seeks to provide long-term solutions to problems of poverty, hunger, illiteracy and ill health in the poorest parts of South and Central Asia, Eastern and Western Africa, and the Middle...

  • Senior Contracts Management Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Senior Finance and Budget Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.ResponsibilitiesPROJECT...

  • Senior Programme Management Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities...

  • Director, Programme Management at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Responsibilities Directs...

  • Finance and Programme Associate

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Finance and Programme Associate will be part of the new team established to implement A.C.T. to end violence against women. The post holder will be part of the Global Team under the supervision of the Global Policy and Programme Management Specialist and will collaborate closely with the Global Programme Analyst as well as...

  • Programme Management Assistant

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Habitat for Humanity Full time

    JOB SUMMARYCompetenciesPROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, technical cooperation, human resources, finance and budget. Ability to perform a broad range of administrative functions, e.g. budget/work programme, human resources, database...

  • Programme Associate at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme (UNDP) Full time

    The United Nations Development Programme (UNDP) is the United Nations' global development network. Headquartered in New York City, UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better lifeSummaryIn this role, the Programme Associate will support development and implementation of special...

  • Associate Programme Management Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Environment Programme (UNEP) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.ResponsibilitiesAssist...

  • Programme Management Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.ResponsibilitiesProject Management:Provide assistance in support of planning and implementation...