Project Officer

3 weeks ago

Nairobi, Nairobi Area, Kenya Amref Kenya Full time
Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million.


Under the leadership and guidance of the Project Manager, the primary duty of the Project Officer will be to provide on-the-ground administrative and technical support for the planning, implementation and monitoring of the project activities, as well as reporting (quarterly, biannually and annually) and collaborating with stakeholders and project beneficiaries to ensure effective and timely implementation.

This is a field-based assignment.


The Project Officer will facilitate partnership and relationship building with other Amref projects as well as create and maintain relationships with local authorities, relevant county and national government departments and other key stakeholders.

The purpose of this position is to mobilize and engage with community structures and stakeholders by integrating Sexual Reproductive Health and Rights (SRHR), Community-led Alternative Rights of Passage (CL-ARP) and drought resilient Water Sanitation and Hygiene (WASH) interventions for achievement of project goal and outcomes.


DUTIES AND RESPONSIBILITIES
Project coordination & implementation

Provide overall coordination and oversight of Amref Health Africa's – ARPWASH 111 Project at the county.

Co-ordinate and participate in developing of project design, comprehensive work plans, budgets, tasks and implementation of project activities in the county.

Coordinate the implementation of ARPWASH 111 activities in Kajiado county by working in coordination with the relevant county and national government ministries/department, and stakeholders to ensure high-quality project implementation.

This will include the

County and National Department of Gender and Social Services, Gender Technical Working Group, Ministry of Education, County Department of Public Health (Public Health and Sanitation), County Department of Water and Irrigation, Anti-FGM Board, National Administration Officials (NGAOs), Youth Anti-FGM Network, relevant networks/alliances/movements, relevant community structures, religious leaders, community leaders, policy makers and activists.

Participate in preparation of annual work plans and progress monthly, quarterly and annual reports relating to the project reports as per donor and organizational requirements.

Provide operational assistance to the project team to ensure smooth continuity of project activities, and keep inventory of materials

Work with Project Team to develop detailed meeting/events concept notes, agendas, materials for events and identifying speakers and opportunities for media coverage.

Coordinate planning and logistics for events with particular focus on donor visits and CL-ARP

Capacity strengthen (training, technical advice, mentorship and learning-by-doing) of Community Advisory Teams, Children Advisory Councils, Community Health Assistants, Community Health Promoters, Community Champions, School Health Club Patrons and other change agents to own and lead the process of change for meaningful and sustainable transformation.

Administrative & Financial management

Facilitate timely procurement of goods and services for the project
Support project implementation by taking activity advance, travel imprests and ensuring implementation as per the budget
Support project work plan implementation for a healthy financial standing with acceptable financial performance and burn rate
Ensure timely surrender of field activity advances and compliance to financial SOPs and protocols

Communications and Visibility

Attend events on behalf of ARPWASH 111 and Amref Health Africa to promote the brand's vision, values and approach as appropriate.

Seek opportunities to represent and promote the Project in meetings with the press, public events and government meetings in line with pre-agreed work plans.

Document and disseminate best practices and lessons learnt locally and internationally to influence policy and action.
Identify evidence and stories of social change, and work with Communications for documentation and amplification

Monitoring, reporting and Evaluation

Support project M&E activities including report writing and uploading programme data on AIMs
Assist in preparation and tracking of quarterly and annual budgets, and work plans
Write project reports (monthly, quarterly, biannually and annually) as required by the donor and the organization
Upload project data in AIMS on a monthly basis as required
Provide day-to-day program updates and status reports as needed
Support in the preparation of work plans, budgets, M&E plans and performance frameworks for the project
Participate in meetings to discuss data, share learning and for adaptive management

Networking, Collaboration and Resource Leveraging

Participate in relevant county –level technical working groups and platforms ensuring that participation generates value for Amref Health Africa
Identify possible partners to support the establishment and development of partnerships across different stakeholders including media, local funders, INGOs to leverage resources for ARPWASH interventions

Programme Growth

Participate in development of GBV, WASH and Child Protection Resource Mobilization and Fundraising Efforts

Other

Undertake other relevant duties which might not be included in JD but are strategic for the Project and Amref Health Africa

REQUIRED QUALIFICATIONS
Education and Professional Qualifications

The ideal candidate should have a first degree in Social sciences, Public Health or related field.
Demonstrated expertise in the design and development of capacity enhancing programmes.
In depth knowledge of capacity development approaches and methodologies

Knowledge in Sexual Reproductive Health and Rights (SRHR), Ending Gender Based Violence (GBV), Gender Equality & Women Empowerment, Water Sanitation and Health (WASH), adult learning methodologies and leveraging technology for learning.

Required Experience

At least three (3) years relevant work experience in a busy donor funded program with focus on health programming preferably coordination of community-level integration interventions such as SRHR, GBV
(FGM/C and Child Marriage), and WASH.
Hands on experience in project coordination monitoring, reporting and documentation.
Understanding of behaviour change or social change communications
Demonstrated experience and knowledge in enhancing community-led and community-driven interventions for meaningful and sustainable community transformation
Hands on experience in project development, proposal writing and grant management.

Knowledge, Skills and Competencies

High attention to detail and strong organisational skills
Experience of meeting and events planning and management
Good interpersonal skills
Excellent verbal and written communication skills
ICT proficient
Understanding of monitoring and evaluation, data collection and reporting
Ability to effectively manage workloads
Capacity building skills
Ability to work under minimal supervision
Facilitation & Presentation Skills
Commitment, Flexibility and ability to multi-task under pressure
Self-confidence
A team player
Integrity
Tactical and strategic abilities

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