Programme Officer at

2 months ago

Nairobi, Nairobi Area, Kenya Frontier Counties Development Council (FCDC) Full time

FCDC is a Frontier County Governments' agency mandated to promote, coordinate and facilitate the active and extensive participation of all sectors to effect the socio-economic development of its member counties through a holistic and integrated approach to promote and strengthen inter-regional linkages to ensure the increased viability of the Frontier county-wide and/or Frontier county-specific programs and projects.

Responsibilities
The Programme Assistant will support the Program Manager and team in the following tasks and activities:

Administrative Support

Assist in scheduling meetings, workshops, and other program-related events.
Prepare and distribute meeting agendas, minutes, and other documentation.
Manage correspondence and communication with stakeholders.

Program Coordination

Support the development and maintenance of program work plans and timelines.
Assist in coordinating the activities of program team members and stakeholders.
Help organize and maintain program files and documentation.

Monitoring and Reporting

Assist in collecting and compiling data for program monitoring and evaluation.
Help prepare regular progress reports and updates for internal and external stakeholders.
Maintain databases and records of program activities and outcomes.

Financial and Logistical Support

Assist in preparing and processing financial documents such as expense reports and invoices.
Coordinate travel arrangements and logistics for program staff and stakeholders.
Support the procurement of goods and services as needed for program activities.

Communication and Outreach

Assist in developing and distributing program communication materials.
Support the organization of outreach and awareness activities.
Maintain and update program-related content on social media and other communication platforms.

Risk Management:
Assist in Identifying and mitigating risks associated with program activities.
Developing contingency plans as necessary.

Key Deliverables

Organized and well-documented meeting agendas and minutes.
Up-to-date and accurate program documentation and records.
Regularly updated progress reports and monitoring data.
Efficiently managed logistical arrangements and financial documentation.
Effective communication and outreach materials.

Qualifications:
Education

Degree:

Bachelor's degree in Project Management, Development Studies, LLB, Economics, Conflict Studies, Business Management, Environmental Management, Range Management, Animal Production, Economics, Conflict Studies, or a related field.

Skills

Organizational Skills:
Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

Communication Skills:
Strong verbal and written communication skills

Technical Skills:
Proficiency in office software (e.g., Microsoft Office and Microsoft Project).

Analytical Skills:
Ability to analyze data, prepare reports, and make recommendations.

Attention to Detail:
Ensuring accuracy in documentation and project details.

Experience

Work Experience: 5 years experience in project coordination, administration, or a similar role.
Industry-Specific Experience: 5 years of Experience in the food security sector can be advantageous.

Personal Attributes

Problem-Solving:
Ability to anticipate issues and develop solutions proactively.

Adaptability:
Flexibility to handle changing priorities and work in a fast-paced environment.

Teamwork:
Ability to work well in a team and support project managers and team members.

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