Deputy Finance Manager

1 month ago

Nairobi, Nairobi Area, Kenya International Livestock Research Institute (ILRI) Full time

The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock.

ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.

Responsibilities

Accounts payable:
Timely posting of supplier invoices after checking for completeness, accuracy, and approvals as per policy.
Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
Review updated register for tracking movement of all the invoices received in the institute until paid and filed.
Ensure VAT exemption applications are made on time and submitted to suppliers.
Ensure outstanding supplier commitments are analysed and review withheld invoices report.
Ensure monthly report of all supplier payments is prepared and circulated.

Manage vendors list- Review supplier accounts; at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.

Ensure prepayments are reconciled and cleared on time.

Accounts receivable:
Ensure monthly aging schedules and reconciliations for all accounts are prepared and relevant recommendations implemented.
Ensure monthly allocation of accounts and adjustment journals are posted.
Follow up customers for payment of debts when they fall due.
Ensure provisions for bad debts are done as per policy.

Staff & consultants accounts:
Ensure staff and consultants accounts reflect correct position and monthly aging schedules are maintained for all accounts.
Ensure monthly allocation of staff and consultants accounts are passed.
Timely posting of staff TA's, Travel Expenditure Report (TER's) & project/workshop expenditure reports.

Payroll Management:

Process IRS, NRS, and Students payroll, payroll journals and all related schedules, reconcile payroll related control accounts, submit all statutory deductions, & compute pension.

Compute terminal dues, process education and security allowances for IRS staff.

Financial reporting and audit:
Assist in preparation of financial statements and corresponding schedules.
Analyse financial data for accuracy, information, and determination of probable risks for the organization.
Ensure timely support of audit requests.

Staff Management:

Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.

Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.

Train the alternate position all aspects of this job to ensure continuity.

Others:

Record Keeping:
Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
Can be called upon to work on tasks relating to other units within finance.
Coach and train Accountants to improve their knowledge, efficiency, and services.
Replace Financial Controller occasionally when he/she is off duty.

Requirements

Bachelor's degree in Finance or Accounting or its equivalent.
Full accounting qualifications- CPA (K) or ACCA.
At least Seven years progressive practice in Accounting / Finance.
Experience in a supervisory position is a plus
Work experience at least in part in a non-profit or an international organization
Knowledge of computerized accounting software required
Good computer skills

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