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Procurement Clerk

4 months ago

Nairobi, Nairobi Area, Kenya Lewa Wildlife Conservancy (Lewa) Full time

The Lewa Wildlife Conservancy serves as a role model and driving force for the preservation of wildlife and its natural habitats. Through safeguarding and managing species, championing community conservation and development initiatives, and educating neighboring regions on the importance of wildlife preservation.


Position Summary:

We are seeking highly skilled, motivated, reliable, and committed Procurement Clerks (I and II) to join our Administration Department. Reporting to the Procurement Officer, the main objective of this role is to ensure the timely and cost-effective sourcing of quality goods and services following approved procedures and policies to meet the conservancy's requirements.


Key Duties and Responsibilities:
  • Make phone calls and follow up on orders with suppliers.
  • Analyze quotations and select suitable suppliers.
  • Participate in the purchasing process from sourcing to delivery.
  • Ensure accurate filling of all bid analyses.
  • Scan and save various analyses in designated folders on the system.
  • File receipts, LPOs, contracts, and service level agreements.
  • Ensure timely and correct delivery of orders.
  • Compile invoices for non-stock items and ensure prompt vendor payments.
  • Handle return of wrongly supplied goods following procurement policies.
  • Sort pending and unsupplied goods and services.
  • Perform other assigned duties as required.

Job Specifications:
  • Certificate in Purchasing and Supplies/Procurement.
  • Minimum of 1 year experience in a similar role.
  • Demonstrated professional competence in procurement.
  • Understanding of procurement procedures.
  • Strong interpersonal communication skills.
  • Proficiency in MS Office Suite.
  • Ability to work effectively in a team environment and take shared responsibility.