Financial Record Clerk

We are seeking a highly organized and detail-oriented Assistant Accountant to join our finance team. The successful candidate will be responsible for maintaining accurate financial records, ensuring proper filing of statutory returns, and supporting the finance department with basic reports and reconciliations.

• Key Responsibilities:
• Record daily financial transactions in accounting software (QuickBooks or similar).
• Maintain updated general ledger entries, journals, and supporting documentation.
• Assist in the preparation of simple monthly reports and summaries for management.
• Organize and file all financial documents in an orderly and accessible manner.
• Cash & Bank Management:
• Track and reconcile daily sales deposits from POS, mobile money, and bank transactions.
• Manage petty cash and perform weekly reconciliations.
• Assist with preparation of weekly cash flow updates.
• Stock & Sales Reconciliation:
• Support daily and weekly stock movement reviews and documentation.
• Reconcile sales records with POS reports and flag inconsistencies.
• Assist in monitoring inventory adjustments, returns, and wastage.
• Statutory Compliance:
• Prepare and file statutory returns including VAT, PAYE, NHIF, NSSF, and NITA within set deadlines.
• Maintain up-to-date records of all statutory filings and remittances.
• Support the finance team during tax reviews and external audits.
• Accounts Payable & Receivable:
• Match purchase invoices with delivery notes and approvals for timely processing.
• Reconcile supplier statements and follow up on outstanding balances.
• Assist in raising invoices to customers and tracking collections.

Requirements:

• A minimum of 4 years experience in a similar accounting role, ideally within the retail or hospitality industry.
• Proficient in QuickBooks and other ERP/accounting systems.
• Deep understanding of Kenyan tax laws, statutory regulations, and financial compliance requirements.
• Strong attention to detail and accuracy.
• Good understanding of bookkeeping and accounting principles.
• Honest, reliable, and highly organized.
• Able to meet deadlines and manage tasks with minimal supervision.
• Strong communication and teamwork skills.

Benefits:

• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

How to Apply:

Please submit your application through our careers page. We look forward to hearing from you.