Accounts Assistant

Job Title: Account Assistant

Industry: Manufacturing

Location: Nairobi

Job Purpose:

As Finance assistant, you will be supporting both the financial and procurement functions within an organization by managing day-to-day tasks like preparing purchase orders, processing invoices, reconciling accounts, tracking expenditures, and ensuring compliance with company policies regarding spending and financial reporting, often working closely with various departments to facilitate smooth operations. As the Procurement manager, you shall manage suppliers and develop purchasing strategies which meet budgetaryand other operational requirements of the company.

Key Responsibilities 

Monitoring the day-to-day financial operations within the company, such as invoicing, payroll, and

other transactions.

· Documenting financial transactions.

· Submitting/presenting detailed reports to appropriate executives

· Researching and analysing financial reports and Providing insightful information and expectations to

senior executives to help in long-term and short-term decision making

· Preparing payments to suppliers, government, payroll and other service providers through verifying

documentation, and requesting disbursements.

· Ensuring Compliance with state, and local financial legal requirements by studying existing and new

laws, advising management on needed actions, and enforcing adherence to requirements.

· Reconciling all financial discrepancies.

· Maintaining accounting controls by preparing and implementing policies and procedures.

Maintaining financial security by instituting and enforcing, and following internal controls.

· Tracking the company's financial status and performance to identify areas for potential

improvement.

· Seeking out ways of minimising financial risk to the company.

· Monitoring and managing stocks to ensure minimal Material Usage Variance. Creating robust

controls in stock management.

· Supplier management: Conducting supplier pre-qualification, purchasing and supplier monitoring

· Stores Management: Receipt of PM & RM, stock management and issue to production.

Systems Managed

Finance Management

· Stock Management

· Supplier management

· Cash & Petty Cash management

Qualifications

Certified Public Accountant ·
Quick books proficiency · 
Degree or diploma in Business Management, Commerce or any other business-related course.
Demonstrated experience in the implementation of financial and procurement management systems including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems.
Organizational skills and ability to multitask. ·
Diplomacy and sensitivity when dealing with clients.
Reliable and able to work under pressure and on their own initiative following compulsory rules and procedures.

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