Receptionist

Tatu City is looking to hire a highly competent Receptionist Administrator to manage front desk operations, deliver exceptional guest experiences, and provide reliable administrative support across departments. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to ensure smooth daily operations, from call handling and meeting coordination to inventory management and transport scheduling.

Key Responsibilities

• Visitor & Guest Experience - Ensure that all visitors, clients, and guests are warmly welcomed, promptly assisted, and comfortably hosted, including the provision of refreshments and appropriate guidance to the right offices or personnel.
• Communication & Call Handling- Manage all incoming calls professionally by answering within set timelines, redirecting inquiries to the right departments, and accurately relaying messages to support seamless communication.
• Meeting Room & Event Support - Responsible for scheduling and preparing meeting rooms, ensuring reservations are made, rooms are set up on time, and any booking conflicts are resolved promptly.
• Mail, Courier & Document Management - Oversee the receipt, sorting, and delivery of incoming mail and packages, ensuring timely dispatch of outgoing items, and coordinate internal and external document deliveries while maintaining accountability through proper tracking.
• Inventory & Stationery Management - Maintain accurate inventory records for office consumables and stationery, process departmental requests efficiently, and ensure essential supplies are always available to avoid stock-outs.
• Administrative Support - Provide day-to-day administrative assistance such as printing, scanning, filing, and support both staff and expatriates with reliable same-day turnaround on requests.
• Transport Coordination - Facilitate booking of company vehicles and manage expatriate transport schedules, confirming all bookings in advance to ensure smooth operations with no missed pickups or delays.
• Fuel & Vehicle Usage Monitoring - Track and report weekly and monthly fuel consumption, monitor fuel card balances and site reservoirs, and maintain accurate vehicle mileage logs, supporting both operational efficiency and budget control.

Skills and Experience

• Bachelors in Business Administration
• At least 5 years of working experience in a similar position in a fast- paced environment
• Must have experience in providing support across admin, transport and logistics
• Strong organizational abilities – able to manage multiple tasks, appointments, and priorities efficiently.
• Proficient in office software – comfortable using email, calendars, spreadsheets, and phone systems.
• Attention to detail – ensures accuracy in reporting, scheduling, and documentation