Registry and Archiving Clerk

Job Title: Registry and Archiving Clerk      Reports to:      Records ManagerEmployment Terms:     Fixed TermLocation:   Nairobi JOB PURPOSE Ourclient, a leading insurance company in Kenya, is seeking a Registry Clerk tomanage and safeguard company records, ensuring information is accurate,well -organized, and easily accessible to authorized personnel. This role iscritical in supporting efficient operations, compliance, and overallinformation management within the organization. KEY RESPONSIBILITIES1.     Trace, retrieve, and securelystore documents, ensuring safety and accessibility.2.     Organize, archive, and maintainrecords in accordance with established filing and classification systems.3.     Create and update indexes for allfiles to facilitate easy retrieval.4.     Monitor and track file movements,maintaining accurate records of their status.5.     Respond promptly to internalrequests for information and provide access to archived records.6.     Maintain an efficient, structured,and accessible archive system to support smooth organizational operations.7.     Assist in improving filing andrecords management processes. Requirements  QUALIFICATIONS AND EXPERIENCE·       Degreein Library and Information Science.·       Diplomain Records Management, Information Studies, or a relevant field; relevanttechnical training or part qualification in a professional field is an addedadvantage.·       Upto 2 years of relevant work experience in records or information management.  SKILLS AND COMPETENCIES·       Excellent communication and interpersonal skills, with the abilityto interact effectively across teams.·       Strong organizational and time -management abilities to handlemultiple tasks efficiently.·       Attention to detail and accuracy in managing records anddocumentation.·       Problem -solving and analytical skills to resolve filing orretrieval issues.·       Proficiency in MS Office (Word, Excel, Outlook) and other relevantoffice applications.·       Ability to maintain confidentiality and handle sensitiveinformation responsibly.·       Initiative and self -motivation to ensure records systems areup -to -date and efficient.