Medical Records Technician

Summary

• This position may be filled at either the Allentown VA outpatient Clinic or the Wilkes-Barre VA Medical Center. The duty station will be determined upon selection*** This position is located in the Health Information Management (HIM) section at the Wilkes-Barre VA Medical Center. The Medical Records Technician (Coding Auditor) is responsible for abstracting medical record data and assigning codes using current clinical classification systems appropriate for the type of care provided.

Qualifications
Basic Requirements:

• United States Citizenship
• Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• English Language Proficiency
• Must be proficient in spoken and written English Experience
• One year of creditable experience that indicates knowledge of medical terminology - anatomy - physiology - pathophysiology - medical coding - and the structure and format of a health records
• OR Education
• An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management - or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g. - courses in medical terminology - anatomy and physiology - medical coding - and introduction to health records)
• OR Completion of an AHIMA approved coding program - or other intense coding training program of approximately one year or more that included courses in anatomy and physiology - medical terminology - basic ICD diagnostic/procedural - and basic CPT coding
• The training program must have led to eligibility for coding certification/certification examination - and the sponsoring academic institution must have been accredited by a national U.S. Department of Education accreditor - or comparable international accrediting authority at the time the program was completed
• OR Experience/Education Combination
• Equivalent combinations of experience and education are qualifying
• The following educational/ training substitutions are appropriate for combining education and experience:(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.(b) Successful completion of a course for medical technicians - hospital corpsmen - medical service specialists - or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy - physiology - and medical record techniques and procedures
• Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.' Certification
• Persons hired or reassigned to MRT (Coder) positions in the GS-0675 series in VHA must have either of the following certifications/credentials: Apprentice/Associate Level Certification through AHIMA or AAPC
• Mastery Level Certification through AHIMA or AAPC
• Clinical Documentation Improvement Certification through AHIMA or ACDIS
• Grade Determinations for GS-9 MRT (Coder) Auditor Experience
• One year of creditable experience equivalent to the journey grade level of a MRT (Coder-Outpatient-Inpatient).Certification
• Employees at this level must have mastery level certification
• Mastery level certification is considered a higher-level health information management or coding certification and is limited to certification obtained through AHIMA or AAPC
• Current mastery level certifications include: Certified Coding Specialist (CCS) - Certified Coding Specialist - Physician-based (CCS-P) - Registered Health Information Technician (RHIT) - Registered Health Information Administrator (RHIA) - Certified Professional Coder (CPC) - Certified Outpatient Coder (COC) - Certified Inpatient Coder (CIC).Demonstrated KSAs
• In addition to the experience above - the candidate must demonstrate the following KSAs: Advanced knowledge of current coding classification systems such as ICD - CPT - and HCPCS for the subspecialty being assigned (Outpatient - inpatient - outpatient and inpatient combined)
• Ability to research and solve complex questions related to coding conventions and guidelines in an accurate and timely manner
• Ability to review coded data and supporting documentation to identify adherence to applicable standards - coding conventions and guidelines - and documentation requirements
• Ability to format and present audit results - identify trends - and provide guidance to improve accuracy
• Skill in interpersonal relations and conflict resolution to deal with individuals at all organizational levels
• Reference: For more information on this qualification standard - please visit Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position
• Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

Duties

• Total Rewards of a Allied Health Professional Duties include but are not limited to:Applies comprehensive knowledge of medical terminology - anatomy & physiology - disease processes - treatment modalities - diagnostic tests - medications - procedures as well as the principles and practices of health services and the organizational structure to ensure proper code selection.Reviews assigned codes from the current version of several coding systems to include current versions of the International Classification of Diseases (ICD) - Current Procedural Terminology (CPT) - and/or Healthcare Common Procedure Coding System (HCPCS).Reviews assigned codes from the current version of several coding systems to include current versions of the International Classification of Diseases (ICD) - Current Procedural Terminology (CPT) - and/or Healthcare Common Procedure Coding System (HCPCS).Applies guidelines specific to certain diagnoses - procedures - and other criteria used to classify patients under the Veterans Equitable Resource Allocation (VERA) program that categorizes all VA patients into specific classes representing their clinical conditions and resource needs.Monitors ever-changing regulatory and policy requirements affecting coded information for the full spectrum of services provided by the VAMC
• Timely compliance with coding changes is crucial to the accuracy of the facility database as well as all cost recovery programs.Assists facility staff with documentation requirements to completely and accurately reflect the patient care provided
• provides technical support in the areas of regulations and policy - coding requirements - resident supervision - reimbursement - workload - accepted nomenclature - and proper sequencing
• Directly consults with the professional staff for clarification of conflicting or ambiguous clinical data.Expertly searches the patient record to find documentation justifying code assignment based on an expanded knowledge of the organization and structure of the patient health record.Uses a variety of computer applications in day to day activities and duties - such as Outlook - Excel - Word - and Access
• competent in use of the health record applications (VistA and CPRS) as well as the encoder product suite
• Ensures current versions of all software applications are loaded and functional after any updates or changes.Reviews - analyzes and reports performance monitors for PTF - PCE - VERA and Non-VA Medical Care (purchased care) coding.Audit accurate and complete assignment of ICD-10-CM and ICD-10-PCS codes - MSDRG - POA status - and discharge disposition values for inpatient health records
• Audit accurate and complete assignment of ICD-10-CM - CPT - and HCPCS codes - including appropriate E/M assignment and modifier usage for outpatient health records
• Audit function includes evaluation of clinical documentation to support optimal code assignment.Reviews coding and assist coders in improving coding accuracy
• provides coding guidance to various levels of staff to promote consistency in practice and compliance with coding rules and regulations
• initiates various reports and analyze data
• Work Schedule: Monday - Friday - 8:00 a.m
• • 4:30 p.m
• Compressed/Flexible: Authorized Remote: No Financial Disclosure Report: Not required Pay: Competitive salary and regular salary increases When setting pay - a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade)
• Paid Time Off: 37-50 days of annual paid time offer per year days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)