Administrative Coordinator

Overview
Handsome Brook Farms, a certified B Corp, is a pioneer in pasture-raised organic egg production. Founded in upstate New York with just five hens, we have grown into the nation's leading producer of organic pasture-raised eggs with partner farms in 10 states. Dedicated to acting handsomely in all aspects of operations, Handsome Brook Farms is committed to treating farmers, animals, and the land with the utmost respect. Our mission is to provide consumers with a clean, responsibly-raised source of protein that they can trust—from coop to carton. As a certified B Corp since March 2021, Handsome Brook Farms upholds the highest standards of social and environmental performance. In 2022, we acquired The Farmer's Hen, expanding our grower network and diversifying production and distribution to include Organic, Conventional Free Range, and Cage-Free eggs. Additionally, HBF Foods was established because we are inspired to be more than just a shell-egg company. Acting as stewards of resources on every level, we have created revolutionary Certified Upcycled Egg-Based Dairy-Free Dips & Yogurts, showcasing Handsome Brook Farms' relentless pursuit of stewardship and innovation.

In 2024, in an effort to deepen our connection to our farmers and the land, have the opportunity to trial cutting-edge barn equipment, and pilot innovative pasture management practices, we started building our own company farms. Owning every aspect of bringing eggs to you also allows us to ensure that each step of the process reflects our unwavering commitment to sustainability and animal welfare.

Our rapid growth continues in 2025 with the creation of Brooks Grading, the newest state-of the-art facility within the Handsome Brook Farms' family. At Brooks Grading, we receive farm fresh eggs then sort and grade them by USDA standards on quality and size. With the latest technology in an innovative environment, our know-how and expertise in the industry will allow us to adopt the high standards of our company to our own supply chain.

Handsome Brook Farms upholds the beliefs of respect and accountability - of our land and farms, our birds, our employees, our customers, and our consumers – at every step in the process. We believe doing good is just good business, and are excited to offer you a winning career opportunity to be a part our incredible team where fast-paced growth is achieved through the efforts of every member.

Are you a friendly, helpful, and a perfectionist? Do you like to double and triple-check to make sure you've spelled a name or company correctly before sending out an email? Do you have a strong work ethic, enjoy working independently, and want to contribute to a team? If you answered yes to these questions, we have the job for you

We are seeking a detail-oriented and proactive Administrative Coordinator to provide administrative support to our Human Resources team and other departments at a rapidly growing national company. This partially remote, very independent role is ideal for someone who enjoys organizing every detail, working across cloud-based digital platforms, and supporting a variety of administrative tasks for multiple departments, and supporting employee experience tasks.

Key Responsibilities

• Provide day-to-day administrative support to the HR department, including but not limited to:

+data entry

+project tracking

+updating online files

+research

+scheduling online appointments

+creating & organizing Dropbox folders

+creating files in Canva

+other duties as assigned.

• Assist with creating, editing, and formatting documents, spreadsheets, and reports using Microsoft Excel, Word, and Airtable.
• Manage digital file organization and sharing in Dropbox and other cloud-based platforms.
• Support employee engagement by coordinating welcome boxes for new hires, ordering gifts, and managing company swag inventory and distribution.
• Design simple internal communications, graphics, or documents using Canva.
• Assist other departments with administrative tasks, such as ordering supplies for new employees, project tracking, document formatting, and database updates.
• Ensure accuracy, consistency, and confidentiality in handling sensitive information.
• Collaborate with team members to streamline workflows and improve administrative processes.
• Work collaboratively and effectively as a part of a small team, but also with larger teams.
• Able to juggle and prioritize tasks with a smile.
• Perform other related duties as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Dropbox, SharePoint, Microsoft Office Suite (Excel, Word) and comfort learning new software tools.
• Advanced skills with Canva, Airtable, and other cloud-based tools preferred.
• Superior spoken and written communication skills.
• Ability to prioritize tasks and manage time effectively in a remote work environment.
• Self-motivated with the ability to work independently and collaboratively across multiple teams in multiple locations.
• Previous administrative or internship experience.

Preferred Experience
Bachelor's Degree:

• Exposure to HR processes, employee onboarding or office coordination

What We Offer

• A partially remote, independent work environment.
• Hands-on experience supporting HR and multiple other departments.
• A team-oriented culture where your contributions are valued.
• Generous time off, matching retirement, health insurance, and more.