Admin Asisstant

About the Role

We are looking for a highly organized, proactive, and detail-oriented
Executive Assistant
to provide comprehensive administrative and operational support across
The Property Show with Nancy
. This pivotal role ensures smooth coordination between teams and departments, supporting client-facing activities, and helping the business run efficiently in a fast-paced media and real estate environment.

Key Responsibilities

Administration & Office Management

• Extensive diary and calendar management for the CEO and related company activities, meetings, and events.
• Monitor and manage the company inbox, flagging, prioritizing, and responding as needed.
• Draft, proofread, and prepare correspondence, proposals, presentations, and reports.
• Maintain filing systems, ensuring accurate record-keeping.
• Liaise with company administration on bills, rent, utilities, petty cash, and vendor payments.

Meetings & Coordination

• Schedule, prepare, and coordinate internal and external meetings.
• Attend meetings, take detailed notes, and track follow-ups to completion.
• Prepare meeting materials ensuring accuracy and professionalism.
• Assist in setting up Zoom calls, webinars, and conference logistics.

Client & Stakeholder Engagement

• Liaise confidently and professionally with clients and stakeholders.
• Support coordination of conferences, events, and webinars, including those featuring company leadership as speakers.
• Manage travel arrangements, itineraries, and hospitality needs for the CEO.

Cross-Functional Team Support

• Work with the production team to align weekly filming schedules with company operations.
• Collaborate with the sales team at First Avenue Properties to ensure smooth client engagement.
• Provide operational support for special projects, campaigns, and events.

General Expectations

• Thrive in a fast-paced, dynamic environment with shifting priorities.
• Proactively anticipate challenges and provide solutions.
• Demonstrate meticulous attention to detail and organizational skills.
• Uphold discretion and confidentiality at all times.
• Maintain excellent communication - verbal and written - with strong proof-reading skills.
• Work flexibly and collaboratively across departments.

Qualifications & Skills

• Proven experience as an Executive Assistant, Office Manager, or in a senior administrative role.
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional organizational and multitasking abilities.
• Excellent communication skills and professional client-facing demeanor.
• Bachelor's degree preferred but not mandatory.

Why Join Us?

At
The Property Show with Nancy
, you'll play a central role in keeping our operations running smoothly. You will work with diverse teams across media and real estate, support high-impact projects, and be part of a brand that connects with audiences both locally, regionally and in the diaspora. This is an exciting opportunity to grow within a dynamic, fast-moving company at the intersection of property and media.