Stores Clerk

COMPANY INFORMATION        

Our client is a construction equipment leasing and maintenance company supporting infrastructure development projects across Kenya. The company supplies and services heavy construction machinery used in major road, dam, and civil works. With a growing fleet of specialized plant and machinery, the company is committed to operational efficiency and professional standards in its service delivery.

ROLE PURPOSE           

The Stores Clerk will manage the receipt, storage, and issuance of spare parts, consumables, and tools across multiple operational sites. The role involves maintaining accurate inventory records, supporting procurement coordination, and ensuring that materials are available to meet ongoing equipment maintenance and project requirements.

DUTIES AND RESPONSIBILITIES   

· Develop and streamline stores inventory records, filing, and stock management procedures

· Track movement of spares and consumables against equipment usage and project requirements

· Receive, inspect, and record all incoming deliveries of spare parts, tools, and consumables while verifying them against purchase orders.

· Maintain accurate stock records both manually and within the company's ERP system.

· Organize and label items correctly within the stores to facilitate easy identification and retrieval.

· Issue spare parts and materials to mechanics and technicians based on authorized requisitions.

· Conduct regular stock counts and reconcile any variances promptly.

· Liaise with suppliers and procurement teams to monitor stock levels and raise requisitions as required.

· Support the management of multiple store locations by maintaining consistent inventory standards and reporting across all sites.

· Maintain clean, safe, and organized storage facilities.

· Prepare regular inventory and consumption reports for management review.

· Identify process improvement opportunities to enhance efficiency and reduce waste or stock losses.

KEY COMPETENCIES

· Inventory Control and Documentation

· Knowledge of Mechanical Parts

· Accuracy and Attention to Detail

· Communication and Team Collaboration

· Organization and Time Management

QUALIFICATIONS & EXPERIENCE

· Diploma in Supply Chain Management, Business Administration, or a related field.

· Minimum of 2 years' experience in store keeping, preferably within a mechanical, transport, or construction environment.

· Hands-on experience managing heavy equipment spare parts.

· Proficiency in Microsoft Excel and experience using inventory management or ERP systems.

· Strong numerical and analytical skills with a commitment to accuracy.

· Ability to manage inventory across multiple warehouses and project locations.

· Valid driver's license