Finance and Operations Coordinator

4 days ago

Nairobi, Nairobi Area, Kenya Allied Talent Partners Full time 1,200,000 - 2,400,000 per year
Finance and Operations Coordinator

Department: Finance

Employment Type: Full Time

Location: Nairobi

Reporting To: Director of Operations


Description
Allied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace focused on solving the human capital bottlenecks slowing down sustainable development efforts in emerging economies, with an initial focus on Africa. ATP connects vetted, experienced, context-relevant professionals to high-impact opportunities in energy access and sustainable development - strengthening local capacity and fuelling economic vitality. We specialize in fixed-term, deliverable-driven engagements - from interim leadership and generalist projects to niche technical expertise - handling project scoping, talent vetting and matching, contracting, payroll, and compliance so that our clients can focus on impact.  

As our work continues to scale across Francophone Africa, we are seeking a dynamic French-speaking Talent Acquisition & Project Delivery Specialist to support both expert sourcing and project delivery. This hybrid role will help ensure seamless collaboration across teams and regions.

High level overview

The client is a mission-driven, not-for-profit talent marketplace focused on overcoming human capital bottlenecks that hinder sustainable development in emerging economies, with an initial focus on Africa. They connect vetted professionals to high-impact opportunities in energy access and sustainability, strengthening local capacity and driving economic growth. Specializing in fixed-term, deliverable-based engagements, the organization manages project scoping, talent matching, contracting, payroll, and compliance - allowing partners to focus on impact. 

The client is seeking a Finance and Operations Coordinator to support the Operations team, and more specifically the Project Delivery Team, in matching top talent with projects across Africa. In addition to coordination and contracting responsibilities, this role will oversee finance operations, ensuring efficient systems for payroll, invoicing, reconciliations, and budget management. The position is critical to ensuring smooth project delivery, strengthening internal processes, and safeguarding the organization's financial integrity. 

Key Responsibilities
Key Responsibilities:
Deliverables:   
1. Systems & Record Keeping
  • Maintain CRM (Hubspot) and SharePoint with accurate client/talent data, notes, and contracts. 
  • Ensure consistent data entry, version control, and proper documentation. 
  • Monitor compliance and suggest improvements to record-keeping. 

    2. Project Coordination & Scheduling
  •  Schedule client-talent interviews, internal and external meetings, managing calendars and follow-ups. 
  • Use templates and clear tracking processes to keep scheduling and documentation consistent. 

    3. Administrative & Logistics Support 
  • Manage travel plans, bookings, and visas when required. 
  • Support contracting and onboarding for project delivery. 
  • Keep templates updated and act as the main contact for logistics tasks. 

     4. Vendor Management 
  • Maintain vendor tracker with contracts, payments, subscriptions, and contacts.
  • Manage vendor relationships and handle customer support escalations when needed. 
  • Monitor vendor performance and ensure timely renewals.

    5. Finance & Operations Execution
  •  End to end oOversight ofee invoicing, bill pay, payroll, reconciliations, collections, and project budgets. 
  • Manage talent and client contracts end-to-end, ensuring accuracy and timely approvals. 
  • Ensure seamless execution of all administrative tasks tied to project delivery, including but not limited to contracting. 
  • Liaise with banks to track payments and resolve issues. 
  • Track and report travel-related expenses accurately.   

Requirements
Experience required:
  • 5+ years' experience in project delivery, finance and operations, or administration, with a proven track record in managing financial process, including invoicing and reconciliations. 
  • Prior administrative experience including managing agendas, booking travel, and handling visa applications (preferred but not mandatory).  


Technical requirements:
  • Strong financial acumen to help set up and maintain efficient processes. 
  • Proficiency in Excel, familiarity with CRM systems (e.g. HubSpot, Salesforce) and Applicant Tracking Systems is a plus.  

Soft skills:
  • Highly self-driven with the ability to take initiative and work independently with minimal supervision.  
  • Excellent communication skills and attention to detail. 
  • Strong problem-solving mindset, with adaptability to manage competing priorities.  
  • Discretion and integrity in handling sensitive financial and contractual information.  
  • Excited to collaborate with an international and multicultural team. 


Working arrangement 
Location:  Preferred base in Nairobi, Kenya; remote acceptable within EAT or SAST time zones.
Travel requirements:  No expected travel 

Terms of agreement  
Required start date:  ASAP
Contracting period:  3 months, October to December 2025 (with potential extension and conversion to a full-time role based on satisfactory performance)
Budget: TDB  

  • Finance and Operations Coordinator

    4 days ago

    Nairobi, Nairobi Area, Kenya Allied Talent Partners Full time 1,200,000 - 2,400,000 per year

    Department:FinanceLocation:NairobiDescriptionAllied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace focused on solving the human capital bottlenecks slowing down sustainable development efforts in emerging economies, with an initial focus on Africa. ATP connects vetted, experienced,...

  • Analyst in Credit Risk Management Financial Institutions

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Finance in Motion Full time 900,000 - 1,200,000 per year

    Key Responsibilities:Support to senior staff members in the comprehensive credit risk analysis of financial institutions across assigned countries in Maghreb and Francophone Africa.Participate in on-and off-site due diligences of investment counterparties to identify and assess key credit risks.Analysis of financial statements and other financial and...

  • Programmes Coordinator

    1 week ago

    Nairobi, Nairobi Area, Kenya Forested Full time 1,500,000 - 3,000,000 per year

    About ForestedForested is a regenerative ingredients company working across East Africa to build supply chains between smallholder farmers and global consumer brands, with a focus on beauty/personal care and nutraceutical brands. Our innovation—Ingredient Insets—combines raw material trade with verified environmental and social impact, allowing brands to...

  • Finance Associate

    4 days ago

    Nairobi, Nairobi Area, Kenya Delta40 Studio Full time 600,000 - 1,200,000 per year

    Position Title: Finance Associate (Odoo Experience Required)Reports To: Finance Manager or CEOEmployment Type: Fixed Term (1 Year, renewable based on performance)Location: Nairobi, KenyaPurpose of the RoleThe Finance Associate is responsible for maintaining accurate, timely, and compliant financial records across all business units. The role provides...

  • Finance Manager

    1 week ago

    Nairobi, Nairobi Area, Kenya TUME Middle Africa Consulting Ltd. Full time 1,200,000 - 3,600,000 per year

    Our client is a leading integrated agricultural company specializing in premium coffee production, from 'farm to cup', real estate development and management, agro-tourism, investment and allied businesses. The company serves both local and international markets from their base just outside Nairobi. Their holding company manages diverse subsidiaries and as...

  • Project Finance Analyst

    2 weeks ago

    Nairobi, Nairobi Area, Kenya AXIAN Group Full time 1,200,000 - 2,400,000 per year

    About Axian EnergyAxian Energy develops, finances, and operates renewable energy projects across Africa and internationally. Our mission is to accelerate the energy transition through sustainable and innovative solutions.Joining our team means actively contributing to high-value projects in a dynamic and multicultural environment.Your MissionAs a Project...

  • Finance and Administration Manager, Kenya

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Village Enterprise Careers Full time $40,000 - $80,000 per year

    Job Title: Finance & Administration Manager, KenyaDepartment: Finance & Administration (F&A)Reports to: Senior Director of FinanceJob Category: ManagementLocation: KenyaOrganization Overview: Village Enterprise (VE) is driven by the belief that ending extreme poverty is possible through innovative solutions that empower families to lift themselves out of...

  • Coordinator, Eye Care Clinic

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Aga Khan University Full time 1,200,000 - 2,400,000 per year

    Coordinator – Eye Care Clinic Department Eye Care ClinicEntityAga Khan University Hospital, NairobiLocation    Nairobi KenyaIntroductionAga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the...

  • Coordinator, Eye Care Clinic

    2 weeks ago

    Nairobi, Nairobi Area, Kenya The Aga Khan University Full time 120,000 - 180,000 per year

    Requirements:Diploma in Optometry from a reputable institution or its equivalent orDegree in Management / Business Administration /Finance 5 or more years' experience in clinical or administration position in a healthcare institutionExcellent Customer service skillsDemonstrates Leadership skills Coordinator – Eye Care Clinic Department Eye Care...

  • Coordinator, Eye Care Clinic

    6 days ago

    Nairobi, Nairobi Area, Kenya The Aga Khan University Full time 120,000 - 240,000 per year

    Coordinator – Eye Care Clinic Department Eye Care ClinicEntityAga Khan University Hospital, NairobiLocation    Nairobi KenyaIntroductionAga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the...