Senior Finance and Budget Assistant

• Budget: Acts as Certifying Officer for the Corporate Services Division and client offices such as the Executive Office.
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with UNEP's Programme of Work and other legislative mandates.
• Provides support to managers with respect to the elaboration of resource requirements and assist in the preparation and submission of the budget proposals and allocations for the Regular Budget, Environment Fund, and Programme Support Cost (PSC).
• Provides support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status.
• Undertakes research and provides support to higher level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
  •Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
  •Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions as well as periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UNEP Senior Management as well as to the Committee of Permanent Representatives (CPR).
• Assists in the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
  •Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• General: Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations, briefing notes and reports for information sharing, responding to queries, knowledge management, planning and decision-making.
• Assists with visualizations and updating information material such as web pages or brochures.
  •Assists in receiving and responding to auditing, inspection and evaluation requests from the Board of Auditors (BOA), the Joint Inspection Unit (JIU) and other bodies.
• Performs other related duties, as assigned.

• High school diploma or equivalent.

• A minimum of ten (10) years of progressive experience in administration, budgetary and financial operations, procedures and practices is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher. Experience working with an Enterprise Resource Planning (ERP) software, such as Umoja, in finance and budget modules is required.
• Experience in the application of financial rules and regulations of the United Nations or similar international organization is required. Experience with the preparation of financial, budgetary and management reports is required.
• Two (2) or more years of experience in data analytics, including using Business Intelligence reports, MS Excel and Power BI is desirable.
• Experience with the UN Common System or a comparable international organization in the development and administration of complex assessed and extrabudgetary resources and the service of intergovernmental bodies (e.g. Advisory Committee on Administrative and Budgetary Questions (ACABQ), 5th Committee, Committee for Programme and Coordination (CPC)) is desirable.

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